Property Finance Assistant (Fixed Term)

Jewish Care; Greater London; On-site; GBP 15,000 - 17,000; Part time

Job summary

Jewish Care is seeking a Property Finance Assistant to join the Central Support Finance team. The role provides financial and administrative support across the property portfolio, including tenant invoicing, debt monitoring and supplier query resolution.

It is a 18-month fixed-term, part-time position working 22.5 hours over three days a week, 9:00 to 17:30. You will liaise with Property Services & Asset Management, maintain records, and support process improvements while using Microsoft 365

Qualifications

• Financial administration involving invoices, purchase orders or budget monitoring
• Sales invoicing, debt collection or income management experience
• Experience communicating with suppliers and resolving queries

Responsibilities

• Raise invoices for commercial tenants, including rent, utilities and other property recharges
• Monitor outstanding debts, follow up overdue payments and escalate issues where needed
• Liaise with suppliers to resolve invoice and payment queries and ensure timely processing
• Retrieve utility invoices from supplier portals and coordinate their submission for processing
• Support purchase orders, expenditure coding and invoice reconciliations
• Maintain accurate financial records, trackers and management information
• Review property charges, including council tax, to check reliefs and exemptions are applied
• Work with Finance, Property and Procurement colleagues to maintain financial controls and improve processes

Job description

The Property Finance Assistant sits in Jewish Care’s Central Support Finance team, working with Property Services & Asset Management on the property portfolio. This 18-month fixed-term post provides financial and administrative support, covering tenant invoices, debt follow-up, supplier queries, expenditure monitoring and accurate records. It is part-time for three days a week, 22.5 working hours excluding a one-hour lunch, with days running from 9am to 5.30pm. Relevant financial administration and income-management experience, alongside confidence with Microsoft 365, are central to the role.

What the job involves

• Raise invoices for commercial tenants, including rent, utilities and other property recharges
• Monitor outstanding debts, follow up overdue payments and *escalate* issues where needed
• Liaise with suppliers to resolve invoice and payment queries and ensure timely processing
• Retrieve utility invoices from supplier portals and coordinate their submission for processing
• Support purchase orders, expenditure coding and invoice reconciliations
• Maintain accurate financial records, trackers and management information
• Review property charges, including council tax, to check that applicable charitable reliefs and exemptions are applied
• Work with Finance, Property and Procurement colleagues to maintain financial controls and improve processes

What’s required

Experience

• Financial administration involving invoices, purchase orders or budget monitoring
• Sales invoicing, debt collection or income management experience
• Experience communicating with suppliers and resolving queries

Skills & knowledge

• Understanding of sales ledger, debtor management and income collection processes
• Strong numerical skills and attention to detail
• Confident communication and effective working relationships
• Good organisation and ability to manage competing priorities and deadlines
• Confidence using Microsoft 365, particularly Excel, Outlook and Teams
• A proactive, solutions-focused approach and ability to work independently and as part of a team

Nice to have

• Experience in property, facilities management, housing, healthcare or a charity
• Knowledge of ERP finance systems and financial reporting tools
• Experience maintaining financial records, databases and management information
• Experience supporting audits and responding to audit queries
• A relevant degree, professional qualification or Level 3 qualification