Property & Compliance Administrator – HSE & Records

TipTopJob; Malton; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Up to 8 employer:matched pension

Life assurance

Free lunch during working hours

Free on-site parking

20 discount at the Tea room and Abbey

Christmas Closure

Historic Houses and Yorkshire Great …

Job summary

Ampleforth Abbey Trust is seeking a Property and Compliance Administrator to provide administrative and operational support to the Head of Property Services. The role focuses on compliance, HSE administration, contractor coordination and maintaining property records.

You will manage filing systems, budgets, purchase orders, and inspections, coordinate RAMS and HSE documentation, and liaise with contractors, tenants, and internal teams. GCSEs, Excel and strong organisation are required.

Qualifications

• GCSEs (or equivalent) including English and Maths.
• Own transport required: located Ampleforth.
• Previous experience in an administrative role.
• Strong organisational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Experience maintaining confidential and accurate records.
• Ability to prioritise workload and meet deadlines.

Responsibilities

• Provide day-to-day administrative support to the Head of Property Services.
• Manage calendars, meetings, appointments, and departmental correspondence.
• Prepare reports, presentations, meeting minutes, and documentation.
• Maintain accurate filing systems, databases, and property records.
• Coordinate purchase orders, invoices, and expense processing.
• Maintain compliance trackers for statutory inspections and certifications.
• Monitor expiry dates and ensure timely scheduling of inspections and remedial works.
• Assist in the administration of HSE policies, procedures, and reporting systems.
• Maintain accident, incident, and near-miss records.
• Coordinate HSE training records and certification tracking.
• Support RAMS administration and documentation checks.
• Help ensure contractors and suppliers submit required HSE documentation before works commence.
• Liaise with contractors, suppliers, tenants, and internal departments.
• Schedule maintenance visits, inspections, and service appointments.
• Track completion of reactive and planned maintenance works.
• Assist with contractor onboarding and documentation checks.
• Monitor SLAs and escalate outstanding issues where necessary.
• Assist in analysing service performance data and identifying trends.
• Support budget tracking and invoice reconciliation where applicable.

Skills

Strong organisational and multitasking

Excellent written and verbal沟通技能

Ability to prioritise workload and met

Education

GCSEs including English and Maths

Business Administration qualification desirable

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Ampleforth Abbey Trust is seeking a Property and Compliance Administrator to provide administrative and operational support to the Head of Property Services. The role focuses on compliance, HSE administration, contractor coordination and maintaining property records.

You will manage filing systems, budgets, purchase orders, and inspections, coordinate RAMS and HSE documentation, and liaise with contractors, tenants, and internal teams. GCSEs, Excel and strong organisation are required.