Property & Compliance Administrator (HSE & Records)

Equals One Ltd; York and North Yorkshire; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Up to 8% employer-matched pension

Life assurance

Free lunch during working hours

Free on-site parking

20% discount at Tea room and AbbeyShop

Employee Assistance programme

Retail savings platform

Job summary

Ampleforth Abbey Trust is seeking a Property and Compliance Administrator to provide essential admin and operational support to the Head of Property Services, with a strong focus on HSE compliance and documentation.

You will coordinate contractors, monitor statutory inspections, manage records and support budget tracking while liaising across departments. GCSEs, Excel/Word/Outlook proficiency and reliable transport to Ampleforth are required.

Qualifications

• GCSEs (or equivalent) including English and Maths.
• Experience in an administrative role.
• Strong organisational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Experience maintaining confidential and accurate records.
• Ability to prioritise workload and meet deadlines.

Responsibilities

• Provide day-to-day administrative support to the Head of Property Services.
• Manage calendars, meetings, appointments and departmental correspondence.
• Prepare reports, presentations, meeting minutes and documentation.
• Maintain accurate filing systems, databases and property records.
• Coordinate purchase orders, invoices and expense processing.
• Maintain compliance trackers for statutory inspections and certifications.
• Monitor expiry dates and schedule inspections and remedial works.
• Assist in administration of HSE policies, procedures and reporting systems.
• Maintain accident, incident and near-miss records.
• Coordinate HSE training records and RAMS tracking.
• Support RAMS administration and contractor onboarding.
• Ensure required HSE documentation is submitted before works.
• Liaise with contractors, suppliers, tenants and internal departments.
• Schedule maintenance visits and service appointments.
• Track completion of reactive and planned maintenance works.
• Monitor SLAs and escalate outstanding issues.

Skills

Organisational skills

Multitasking

Communication

Record-keeping

Time management

Attention to detail

Customer service

Education

GCSEs including English and Maths

Tools

Excel

Word

Outlook

Job description

Ampleforth Abbey Trust is seeking a Property and Compliance Administrator to provide essential admin and operational support to the Head of Property Services, with a strong focus on HSE compliance and documentation.

You will coordinate contractors, monitor statutory inspections, manage records and support budget tracking while liaising across departments. GCSEs, Excel/Word/Outlook proficiency and reliable transport to Ampleforth are required.