Administrative Assistant : Property Services

TipTopJob; Malton; On-site; GBP 23,000 - 30,000; Full time

Benefits offered by this job

Up to 8% employer-matched pension

Life assurance

Free lunch during working hours

Free on-site parking

20% discount at the Tea room and Abbey Shop

Cycle to Work Scheme

Christmas Closure

Access to Historic Houses and Gardens passes

Employee Assistance programme

Retail savings platform

50% discount on fitness suite and activities

Job summary

TipTopJob is seeking an Administrative Assistant for Property Services at Ampleforth Abbey in the UK. This full-time, permanent position requires excellent organizational abilities and a commitment to compliance and health, safety, and environmental administration.

The successful candidate will support the Head of Property Services with administrative tasks, compliance tracking, and health and safety documentation, helping ensure efficient property management in a peaceful and friendly environment.

Qualifications

• Experience in providing administrative support, preferably in a compliance or health and safety environment.
• Ability to manage administrative tasks effectively and efficiently.
• Commitment to the ethos and values of the Abbey.

Responsibilities

• Provide day-to-day administrative support to the Head of Property Services.
• Maintain compliance records and trackers for statutory inspections.
• Assist in the administration of HSE policies and procedures.

Skills

Excellent organization skills

Strong communication skills

Job description

Administrative Assistant: Property Services (Compliance and HSE)

Salary: Highly competitive, dependent on experience and skills + Benefits

Hours: Full-time, permanent (Monday to Thursday 8.30am – 4.30pm plus Friday 8.30am – 4pm)

Based at: Ampleforth Abbey YO62 4EN

Closing date: Wednesday 3rd June

Benefits

• Up to 8 employer:matched pension
• Life assurance
• Free lunch during working hours
• Free on:site parking
• 20 discount at the Tea room and Abbey Shop
• Cycle to Work Scheme
• Christmas Closure
• Historic Houses and Yorkshire Great Houses, Castles and Gardens passes to borrow
• Employee Assistance programme
• Retail savings platform
• 50 discount on fitness suite, swimming and other activities at St Albans Centre

About Ampleforth Abbey

Ampleforth Abbey is home to the UKs largest Benedictine monastic community, rooted in the Rule of St Benedict. Our mission is to seek God through prayer and service, and to invite others to experience faith in action.

Located in the Howardian Hills near York, the Abbey sits within an Area of Outstanding Natural Beauty and welcomes thousands of visitors each year to its Retreat Centre, Visitor Centre, Shop and Tea Room.

Ampleforth Abbey Trust, a registered charity, works alongside the monastic community to support this mission. With around 60 lay staff, the Trust delivers on a five:year strategy, choosing a Future Together, to ensure a sustainable, faith:led future for the Abbey and its valley home.

We are looking for an Administrative Assistant : Property Services who will embrace the opportunity to work in a charitable organisation for our monastic community, tearoom, employees and guests.

Reporting into the Head of Property Services you will provide comprehensive administrative and operational support, with a strong focus on compliance, Health, Safety and Environmental (HSE) administration, contractor coordination, and property service documentation. The role ensures efficient management of records, statutory compliance processes, reporting, and departmental communications across the property portfolio.

The successful candidate will be able to demonstrate excellent organization skills alongside an authentic commitment to the ethos and values of the Abbey.

If you enjoy working in a friendly peaceful atmosphere, meeting new people, being part of a hardworking team Ampleforth Abbey is perfect for you.

Main Responsibilities but not limited to:

Administrative Support

• Provide day:to:day administrative support to the Head of Property Services.
• Manage calendars, meetings, appointments, and departmental correspondence.
• Prepare reports, presentations, meeting minutes, and documentation.
• Maintain accurate filing systems, databases, and property records.
• Coordinate purchase orders, invoices, and expense processing.
• Answer the main switchboard
• Welcome visitors to the site
• Process the post for the site

Compliance Administration

• Maintain compliance trackers for statutory inspections and certifications.
• Monitor expiry dates and ensure timely scheduling of inspections and remedial works.
• Support audits and compliance reviews by preparing and organising documentation.
• Ensure all compliance records are stored accurately and accessible for internal and external audits.

Health, Safety and Environmental (HSE) Support

• Assist in the administration of HSE policies, procedures, and reporting systems.
• Maintain accident, incident, and near:miss records.
• Coordinate HSE training records and certification tracking.
• Support risk assessment and method statement (RAMS) administration.
• Help ensure contractors and suppliers submit required HSE documentation before commencing works.
• Assist with monitoring compliance with health and safety legislation and company policies.

Contractor and Property Coordination

• Liaise with contractors, suppliers, tenants, and internal departments.
• Schedule mainten