Property Administrator

Embed Talent; Greater London; On-site; GBP 25,000 - 29,000; Full time

Job summary

Embed Talent in London is seeking a highly organised Team Administrator to support a busy property management team overseeing a commercial and residential portfolio. You will manage correspondence, draft routine communications, coordinate quotes, and help keep day-to-day operations running smoothly.

The role suits someone who thrives on deadlines, can juggle priorities, and takes initiative across varied tasks from credit control to office administration.

Qualifications

• Property/real estate experience is essential.
• Credit control experience is essential.
• Highly organised with excellent attention to detail.
• Confident, professional communicator able to juggle priorities and deadlines.

Responsibilities

• Managing and triaging correspondence across inboxes and post.
• Drafting routine communications on behalf of the team.
• Obtaining and comparing contractor and supplier quotes.
• Supporting credit control, including chasing arrears.
• Managing utilities, business rates and council tax accounts.
• Processing supplier invoices and raising purchase orders.
• Coordinating diaries and meetings with tenants and contractors.
• Tracking tasks and repair works, flagging delays.
• Keeping tenancy files, leases and correspondence up to date.
• Supporting general office administration and wider team needs.

Skills

Organisational skills

Attention to detail

Communication

Time management

Prioritisation

Proactive

Job description

London

Full-time

Please only apply if you have property experience

We’re looking for an organised, proactive Team Administrator to join a busy property management team supporting a commercial and residential property portfolio.

This is a varied, hands‑on role for someone who enjoys keeping things organised, following tasks through and making sure the day‑to‑day operation of a busy team runs smoothly.

What you’ll be doing:

• Managing and triaging correspondence across shared inboxes and post
• Drafting routine communications on behalf of the team
• Obtaining and comparing contractor and supplier quotes
• Supporting credit control, including chasing rent and service charge arrears
• Managing utilities, business rates and council tax accounts
• Processing supplier invoices and raising purchase orders
• Coordinating diaries and meetings with tenants, contractors and colleagues
• Tracking tasks, projects and repair works, flagging anything at risk of delay
• Keeping tenancy files, leases and correspondence organised and up to date
• Supporting general office administration and wider team requirements

About you:

You’ll be highly organised with excellent attention to detail and a reputation for getting things done. You’ll be a confident and professional communicator, comfortable juggling competing priorities and deadlines while remaining calm under pressure.

You’ll also be proactive, resourceful and willing to take initiative across a wide range of tasks.

Property/real estate experience and credit control experience are essential.

Interested in joining a busy London property team? or get in touch to find out more.