Property Administrator - Admin & Coordination

Fifield Glyn; Northwich; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Competitive salary

25 days holiday + Bank Holidays

Contributory Pension Scheme

Training opportunities

Pleasant Office environment

Job summary

Fifield Glyn is seeking a diligent Property Administrator to support Residential and Commercial Property Departments with day-to-day administration, liaising with tenants, leaseholders and suppliers from our Cheshire office.

You will handle data input, document processing, and routine reporting while coordinating maintenance and service activities across a varied portfolio. A proactive, organised candidate with strong communication is essential.

Qualifications

• Experience in an office environment; property environment preferred.
• Excellent telephone manner.
• Highly organised with good interpersonal skills.
• Team player with flexible attitude and ability to manage workload.
• Proficient in Microsoft Office.
• Excellent attention to detail and time management.
• Knowledge of Property Management Software desirable.
• Driving licence.

Responsibilities

• Answer calls for Cheshire and London offices, transfer calls or take messages and email them as needed.
• Provide administrative support to Property Managers and Consultants, including data input, filing, diary management, and organisation.
• Monitor and maintain the Customer Service Inbox.
• Coordinate repairs and services with leaseholders, subcontractors and customers.
• Communicate with tenants and leaseholders about day-to-day issues at properties.
• Assist with service charge budgets, monitor expenditure, and issue budget packs to tenants.
• Set up new properties in the Property Management Software and maintain property data.
• Coordinate utility accounts for managed properties.
• Respond to leaseholder queries.
• Produce, amend and review spreadsheets and client reports.
• Process job sheets after reactive/PPM/compliance visits.
• Occasional site visits and inspections.

Skills

Telephone etiquette

Organised

Interpersonal skills

Teamwork

Time management

Attention to detail

Microsoft Office

Driving license

Tools

Microsoft Office

Property Management Software

Job description

Fifield Glyn is seeking a diligent Property Administrator to support Residential and Commercial Property Departments with day-to-day administration, liaising with tenants, leaseholders and suppliers from our Cheshire office.

You will handle data input, document processing, and routine reporting while coordinating maintenance and service activities across a varied portfolio. A proactive, organised candidate with strong communication is essential.