Property Administrator

IDEX Consulting Ltd; Cupar; On-site; GBP 28,000 - 35,000; Full time

Job summary

A leading company in the heritage property insurance market seeks a Property Administrator to support operational functions. This role involves administrative tasks such as documentation preparation and client liaison, ideal for someone with strong organisational skills and a proactive attitude. Join a close-knit team and grow with a unique business focused on prestigious properties.

Benefits

Private medical insurance

25 days holiday (+ bank holidays)

Life cover

Bonus

Qualifications

• 2 years of experience in an administrative role, ideally in property, insurance, or financial services.
• Exposure to high-value or heritage property is advantageous.
• Professional, discreet, and detail-focused.

Responsibilities

• Provide day-to-day administrative support across property and broking teams.
• Prepare and format documentation including property schedules and reports.
• Organise diaries, book travel, and coordinate meeting logistics.

Skills

Organisational skills

Multitasking

Communication

Attention to detail

Tools

Microsoft Office

Job description

Position: Property Administrator

Location: Cupar, Fife

We are working with a newly launched business at the forefront of the UK’s high-value and heritage property insurance market.

Based in the heart of Fife, this company specialises in protecting some of the country’s most prestigious buildings — from castles and stately homes to architecturally significant historic properties.

As they grow, they are seeking a Property Administrator to join their close-knit team.

This is a fantastic opportunity to be part of a business at the beginning of its journey, offering strong long-term career potential in a fascinating niche market.

About the Role

This position plays a key role in supporting the operational and administrative functions of the business. You’ll work closely with senior team members, brokers, and external partners to ensure seamless day-to-day operations — from preparing documentation to coordinating communications and maintaining accurate records.

You’ll be working in a market that values attention to detail, discretion, and high standards, so we’re looking for someone who is highly organised, proactive, and comfortable supporting a fast-paced team working on high-profile properties.

Key Responsibilities

• Provide day-to-day administrative support across the property and broking teams
• Prepare and format documentation including property schedules, reports, and presentations
• Organise diaries, book travel and coordinate meeting logistics
• Maintain filing systems and databases with accuracy and discretion
• Handle incoming enquiries and liaise with clients and stakeholders professionally
• Assist with internal communications, team events and compliance tasks
• Process invoices and support financial administration
• Work collaboratively to support wider business needs as required

What We’re Looking For

• At least 2 years of experience in an administrative role, ideally within property, insurance or financial services
• Exposure to high-value or heritage property is highly advantageous
• Excellent organisational and multitasking skills
• Strong verbal and written communication abilities
• Confidence using Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Professional, discreet and detail-focused
• A genuine interest in the property or insurance sector

The Package

• Salary: £28,000 – £35,000 (depending on experience)
• Benefits: Private medical insurance, 25 days holiday (+ bank holidays), life cover, bonus
• A unique opportunity to grow with a specialist business from the ground up

To Apply:

Please contact Stuart McKenna at IDEX Consulting.

[e-mail]

We’re happy to support with CV advice and interview preparation as part of the application process.