Property Admin & Compliance Specialist

Colliersinternationalemea; West of England; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Flexible working

Volunteer days

Competitive benefits

Job summary

Colliers UK is seeking an organised and proactive Property Administration professional to support day-to-day property management activities. You will handle CAFM workflows, tenant communications, and supplier coordination while maintaining accurate records and budgets.

You will collaborate with cross-functional teams, prepare reports in Excel, and contribute to service charge budgeting and year-end reconciliations. A client-facing, team-oriented mindset is essential.

Qualifications

• Previous administrative experience in property, professional services, or client-facing environments.
• Strong organisational skills and ability to manage competing priorities.
• Proficiency with Microsoft Office (Outlook, Word, Excel) and strong communication.

Responsibilities

• Coordinate contractor attendance, meter exchanges and utility visits.
• Raise maintenance work orders through CAFM systems.
• Review maintenance docs, compliance certificates and contractor paperwork.
• Manage tenant access requests and maintain tenant contact records.
• Prepare lease plans using Edozo software.
• Monitor insurance trackers and compliance registers.
• Produce reports using Excel and management systems.
• Maintain vacant unit trackers and liaison with Energy Consultant Trio on COT progress.

Skills

Organisational skills

Administrative experience

Attention to detail

Microsoft Office

Communication skills

Team player

Tools

Vantify CAFM

Tramps

Horizon

Proactis

Excel (Reports)

Job description

Colliers UK is seeking an organised and proactive Property Administration professional to support day-to-day property management activities. You will handle CAFM workflows, tenant communications, and supplier coordination while maintaining accurate records and budgets.

You will collaborate with cross-functional teams, prepare reports in Excel, and contribute to service charge budgeting and year-end reconciliations. A client-facing, team-oriented mindset is essential.