Projects & Contracts Administrator — Docs, POs & Invoices

ISS; City Of London; On-site; GBP 32,000 - 42,000; Full time

Job summary

ISS seeks a Contract Administrator to support project and engineering activities across the UK, reporting to the Head of Projects and Engineering Operations Manager. You will provide essential administrative support for project, engineering and commercial activities, handling multiple priorities with precision.

The role focuses on purchase orders, invoicing, supplier onboarding, document control and project close-out, requiring strong numeracy, attention to detail and proactive communication

Qualifications

• Numerate, accurate and detail-focused.
• Strong attention to detail and accuracy.
• Good communication and coordination with stakeholders.
• Confidence using in-house platforms and Excel.
• Ability to manage multiple priorities.

Responsibilities

• Support the Head of Projects and Engineering Operations Manager with day-to-day administration and reporting.
• Raise and track purchase orders, supplier commitments and project documentation.
• Coordinate and track month-end billing and invoicing status.
• Manage supply chain vetting, onboarding and contractor inductions.
• Support the production and maintenance of CDM 2015 project health and safety files and records.
• Coordinate the collation, review and upload of O&M manuals, certificates and handover documentation.
• Organise meetings, agendas, presentations, minutes and action trackers.
• Maintain project trackers, reporting information and document control.

Skills

Numerate

Detail-oriented

Communication

Organised

Adaptable

Tools

Excel

Job description

ISS seeks a Contract Administrator to support project and engineering activities across the UK, reporting to the Head of Projects and Engineering Operations Manager. You will provide essential administrative support for project, engineering and commercial activities, handling multiple priorities with precision.

The role focuses on purchase orders, invoicing, supplier onboarding, document control and project close-out, requiring strong numeracy, attention to detail and proactive communication