Projects and Order Processing Administrator

Think Specialist Recruitment; Watford; On-site; GBP 24,000 - 33,000; Full time

Job summary

Think Specialist Recruitment is seeking a Projects and Order Processing Administrator for a global business in Watford. This maternity cover role starts in September and involves coordinating project orders, supporting site teams across the UK and Europe, and maintaining accurate systems while liaising with vendors, contractors and internal colleagues.

You will raise and log equipment and orders, manage spreadsheets and trackers, produce reports, and help ensure on-time delivery.

Qualifications

• Good working knowledge of Microsoft packages including MS Excel.
• Strong administration and organisational skills.
• Excellent attention to detail.
• The ability to work under pressure and meet deadlines.
• Self-motivated with initiative.
• Strong communication and collaborative attitude.

Responsibilities

• Raising and logging equipment and project orders for new and existing warehouse sites, ensuring on-time delivery.
• Supporting warehouse teams with project work, equipment queries and general advice.
• Managing and maintaining spreadsheets and tracker records with accurate vendor, equipment and pricing information across regions.
• Producing spreadsheets, management information and general reports.
• Updating and issuing company manuals, including equipment specifications and signage information.
• Coordinating diaries and meetings with external consultants and contractors.
• Carrying out vendor due diligence, including insurance and legal certifications.

Skills

Administration

Organisational skills

Attention to detail

Communication

Initiative

Team player

Tools

MS Excel

Job description

Are you an organised administrator who enjoys keeping projects, systems and suppliers running smoothly?

We're recruiting for a Projects and Order Processing Administrator to join a global business in Watford. This is a varied role supporting sites across the UK and Europe, coordinating project orders, maintaining accurate systems and working closely with vendors, contractors and internal teams.

This is a long-term temporary opportunity as a maternity cover, starting in September so that you are able to have an in-depth handover before the current administrator begins her maternity leave.

Hourly rate equivalent of £28,800pa.

Monday - Friday, fully office-based.

Duties to include:

• Raising and logging equipment and project orders for new and existing warehouse sites, ensuring everything is delivered on time.
• Supporting warehouse teams with project work, equipment queries and general advice.
• Managing and maintaining spreadsheets and tracker records, ensuring vendor, equipment and pricing information is accurate and up to date across the regions.
• Producing spreadsheets, management information and general reports.
• Updating and issuing company manuals, including equipment specifications and signage information.
• Coordinating diaries and meetings with external consultants and contractors.
• Carrying out vendor due diligence, including checking insurance and legal certifications.

Candidate Requirements:

• Good working knowledge of all Microsoft packages including MS Excel
• Strong administration and organisational skills.
• Excellent attention to detail.
• The ability to work under pressure and manage competing deadlines.
• A self-motivated approach, with the confidence to use your own initiative.
• Strong communication skills and a collaborative, team-focused attitude.