Project Support Officer

Dsfs Ltd; Stanton Hill; Hybrid; GBP 27,000 - 31,000; Full time

Job summary

Derbyshire Support and Facilities Services Limited (DSFS) is seeking a Project Support Officer to provide essential administrative and coordination support to the EPR Programme and related projects. Hybrid working is available, with a minimum on-site presence of three days per week at Sherwood Forest Hospitals.

The role supports governance, documentation, and timely delivery within the NHS framework. Key duties include maintaining project documentation, coordinating meetings, and assisting with

Qualifications

• Educated to A-Level or equivalent experience.
• Training in Microsoft Office or project management tools.
• Experience providing administrative or project support in a complex environment.
• Experience in scheduling meetings, preparing agendas, and taking accurate minutes.
• Familiarity with maintaining project documentation and version control.
• Experience working within NHS or healthcare settings.
• Exposure to digital transformation or IT projects.
• Understanding of risk and issue management processes.

Responsibilities

• Provide administrative and coordination support to the EPR programme.
• Ensure governance processes are followed and documentation is maintained.
• Support project teams to deliver against timelines.

Skills

Strong organisational skills

Excellent communication

Microsoft Office

Project management tools

Education

A-Level

Tools

MS Project

SharePoint

Microsoft Office

Job description

Our people are our greatest strength and through our people we strive to make continuous improvements.

See below for our current list of live job opportunities.

Main area Project Support Officer Grade C Contract 12 months (Fixed Term Contract until October 2027) Hours Full time - 37.5 hours per week Job ref 166-DSFS-8352044

Site Sherwood Forest Hospitals NHS Foundation Trust Town Sutton In Ashfield Salary £27,343 - £30,703 per annum Salary period Yearly Closing 29/10/2026 08:00

Job overview

The Project Support Officer will provide essential administrative and coordination support to the EPR Programme and associated projects. The post holder will ensure that governance processes are followed, documentation is maintained , and project teams are supported to deliver against agreed timelines.

Although hybrid working is available across the team, this role will be central to the EPR programme and will therefore require a minimum on‑site presence of three days per week at Sherwood Forest Hospitals. During go‑live or other key delivery periods, on‑site requirements may increase.

Main duties of the job

This role is key to ensuring smooth day-to-day operations within the programme office and supporting effective communication across stakeholders.

Working for our organisation

Derbyshire Support and Facilities Services Ltd. (DSFS) is a subsidiary company that’s 100% owned by Chesterfield Royal Hospital NHS Foundation Trust.

DSFS has just over 900 staff across Soft and Hard Facilities Services, and our corporate services including, ICT, Patient Records, Switchboard, Procurement, Finance and Clinical Engineering. Very much part of the ‘Chesterfield Royal family’, DSFS builds on solid NHS foundations to offer a more commercial approach that’s dynamic, flexible, and proactive.

DSFS are proud to be striving to achieve a truly diverse and inclusive flexible workforce by valuing and welcoming everyone’s abilities, uniqueness, and individuality. All our colleagues have the right to and should be able to feel 100% themselves at work; we believe that all our people add to and should improve our culture and not just fit in with it. By embracing our diverse backgrounds and differences our culture becomes richer and makes us stronger together.

Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship, any applications which require sponsorship will not be considered

Detailed job description and main responsibilities

For details of this exciting role, please see the attached Job description and Person Specification. This document contains a full detailed description of the role and what the main responsibilities and duties are along with the criteria that is required.

Person specification

Qualifications and Training

• Educated to A-Level or equivalent experience.
• Training in Microsoft Office or project management tools.

Experience

• Experience providing administrative or project support in a complex environment.
• Experience in scheduling meetings, preparing agendas, and taking accurate minutes.
• Familiarity with maintaining project documentation and version control.
• Experience working within NHS or healthcare settings.
• Exposure to digital transformation or IT projects.
• Understanding of risk and issue management processes.

Knowledge and Skills

• Strong organisational skills and attention to detail.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and interpersonal skills.
• Familiarity with project management tools (e.g., MS Project, SharePoint).
• Knowledge of governance frameworks and reporting requirements.

Behaviours

• Ability to work collaboratively as part of a team.
• Professional and proactive approach to tasks
• Commitment to NHS values and confidentiality.
• Adaptability to changing priorities and willingness to learn new skills.

Behaviours Other Requirements

• Ability to travel and work onsite as required
• Willingness to work flexibly to meet programme demands

VISA's and Immigration system

Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship, any applications which require sponsorship will not be considered at this point in time.

When DSFS Ltd are able to offer sponsorship to work in the United Kingdom (UK), applicants will be required to provide full and accurate details of your current immigration status on the application form. Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years. Guidance can be found here Criminal records checks for overseas applicants - GOV.UK (www.gov.uk)

Derbyshire Support and Facilities Services (‘DSFS’) is committed to ensuring the safety of all our staff and patients therefore encourages and supports staff to be vaccinated against COVID19 as this remains the best line of defence against the virus.

Communications

Communications throughout the application process will be via e-mail therefore please check your e-mail account, spam folders and NHS Jobs (where applicable) account regularly.

Employer certification / accreditation badges

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.