People Portal Implementation Project Manager

Dsfs Ltd; Bolsover; On-site; GBP 57,000 - 66,000; Full time

Job summary

Derbyshire Support and Facilities Services Ltd. (DSFS) is delivering the People Portal, the new Workforce Solution, across Chesterfield Royal Hospital NHS Foundation Trust.

The postholder leads local implementation, combining project management with HR and workforce knowledge, digital implantation and organisational change. You will coordinate with Workforce and OD, Digital, Payroll and Finance to achieve a safe, timely and sustainable rollout, maintain strategy and governance, and manage risks,

Qualifications

• Masters-level qualification or equivalent in a relevant field.
• PRINCE2 Practitioner, MSP, APM PMQ, AgilePM or equivalent certification.
• Evidence of continuing professional development.

Responsibilities

• Lead the end-to-end local implementation and maintain the implementation strategy, roadmap, integrated plan, milestones and critical path.
• Establish proportionate governance, decision routes, reporting cycles and documentation standards.
• Coordinate interdependent workstreams and ensure owners understand deliverables, timescales, dependencies and acceptance criteria.
• Maintain and actively manage risks, issues, assumptions, dependencies, decisions and change control.
• Produce concise highlight reports, dashboards and exception reports for programme and executive governance.
• Escalate threats to scope, quality, cost or timescale promptly, with clear options and recommendations.

Skills

Project management

Stakeholder management

Analytical thinking

Workshop facilitation

Education

Masters-level qualification or equivalent

PRINCE2 Practitioner

MSP / APM PMQ / AgilePM

Continuing professional development

Tools

Microsoft 365

Job description

Our people are our greatest strength and through our people we strive to make continuous improvements.

See below for our current list of live job opportunities.

People Portal Implementation Project Manager

Grade G

Main area Project Manager Grade Grade G Contract Fixed term: 15 months (15 months ftc) Hours Full time - 37.5 hours per week (n/a) Job ref 166-DSFS-8335853

Site Chesterfield Royal Hospital Town Calow Salary £56,977 - £66,348 per annum Salary period Yearly Closing 11/10/2026 23:59 Interview date 19/10/2026

Job overview

The postholder will lead the local implementation of the People Portal, the new Workforce Solution, across Chesterfield Royal Hospital NHS Foundation Trust, working in conjunction with the wider Derby & Derbyshire system.

The role combines professional project management with practical HR and workforce knowledge, digital implantation and organisational change experience.

The postholder will connect Workforce and OD, Digital, Payroll, Finance, operational services, the national programme and delivery partners to achieve safe, timely and sustainable implementation.

Please note this is a fixed term contract for 15 months.

Main duties of the job

• Lead the end-to-end local implementation and maintain the implementation strategy, roadmap, integrated plan, milestones and critical path.
• Establish proportionate governance, decision routes, reporting cycles and documentation standards.
• Coordinate interdependent workstreams and ensure owners understand deliverables, timescales, dependencies and acceptance criteria.
• Maintain and actively manage risks, issues, assumptions, dependencies, decisions and change control.
• Produce concise highlight reports, dashboards and exception reports for programme and executive governance.
• Escalate threats to scope, quality, cost or timescale promptly, with clear options and recommendations.

Working for our organisation

Derbyshire Support and Facilities Services Ltd. (DSFS) is a subsidiary company that’s 100% owned by Chesterfield Royal Hospital NHS Foundation Trust.

DSFS has just over 900 staff across Soft and Hard Facilities Services, and our corporate services including, ICT, Patient Records, Switchboard, Procurement, Finance and Clinical Engineering. Very much part of the ‘Chesterfield Royal family’, DSFS builds on solid NHS foundations to offer a more commercial approach that’s dynamic, flexible, and proactive.

DSFS are proud to be striving to achieve a truly diverse and inclusive flexible workforce by valuing and welcoming everyone’s abilities, uniqueness, and individuality. All our colleagues have the right to and should be able to feel 100% themselves at work; we believe that all our people add to and should improve our culture and not just fit in with it. By embracing our diverse backgrounds and differences our culture becomes richer and makes us stronger together.

Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship, any applications which require sponsorship will not be considered

Detailed job description and main responsibilities

HR and workforce transformation

• Work with workforce subject-matter experts to understand current processes, identify gaps and coordinate future-state process design.
• Ensure HR, payroll, recruitment, learning, absence, employee and manager processes are represented in implementation planning.
• Coordinate assessment of policy, procedure, role and operating model impacts arising from the People Portal.
• Promote standardisation, simplification, appropriate controls and effective handover into business as usual.
• Ensure clinical and operational workforce needs are considered in design, readiness and deployment decisions.

Digital, technical and service readiness

• Act as the principal link between Workforce and OD and Digital teams for implementation planning and delivery.
• Coordinate technical readiness, environments, access, identity, interfaces, integrations, infrastructure and service support requirements.
• Ensure technical decisions, constraints and dependencies are recorded, owned and reflected in the integrated plan.
• Coordinate operational readiness, cutover, go-live support, incident escalation and transition to support arrangements.
• Ensure delivery aligns with Trust digital governance, cyber security, information governance and clinical safety requirements where applicable.

Leadership and continuous improvement

• Provide visible, inclusive and credible leadership across the programme, creating clarity and shared accountability.
• Line manages or matrix-manages project staff and workstream contributors where assigned.
• Build project capability through coaching, constructive challenge and consistent use of delivery standards.
• Identify lessons, share good practice and embed continuous improvement throughout implementation.
• Deputise for the programme lead or represent the programme at internal and external forums when required.

Person specification

Qualifications and Training

• Masters-level qualification or equivalent substantial experience in a relevant field.
• Recognised project or programme management qualification such as PRINCE2 Practitioner, MSP, APM PMQ, AgilePM or equivalent.
• Evidence of continuing professional development.

Experience

• Significant experience of managing complex projects or programmes with multiple workstreams and dependencies
• Experience of digital transformation or significant system implementation.
• Practical experience within HR, workforce, payroll, recruitment, learning or people services.
• Experience of project governance, risks, issues, resources, reporting and senior stakeholder engagement
• Experience of business process redesign, user acceptance testing and operational readiness.
• NHS-wide, Trust-wide or similarly complex implementation experience.
• Experience of ESR or another enterprise HR and payroll platform.
• Experience of national programmes, integration, migration or service transition.

Skills and Knowledge

• Excellent planning, organisation, analysis and problem-solving skills.
• Understanding of HR and workforce processes, digital implementation, data quality, information governance and change management.
• Ability to facilitate workshops and communicate complex information clearly to varied audiences.
• Ability to influence senior stakeholders and resolve competing priorities constructively.
• Advanced use of Microsoft 365 for planning, analysis, reporting and collaboration.
• Ability to manage sensitive information with discretion and sound judgement
• Process mapping and service design skills.
• Knowledge of NHS digital governance, cyber security or clinical safety processes.

Personal Attributes

• Credible, collaborative and inclusive leadership style
• Resilient, adaptable and calm under pressure.
• High level of integrity, accountability and attention to detail.
• Commitment to continuous improvement and developing others.
• Able to work flexibly and travel between Trust sites when required, with reasonable adjustments considered.

Flexible Working

If you're looking for flexible or predictable working arrangements, please speak to us about how we might be able to accommodate this. If it works for our service and patients, we will do our best to make it work for you.

VISA's and Immigration system

Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship, any applications which require sponsorship will not be considered at this point in time.

When DSFS Ltd are able to offer sponsorship to work in the United Kingdom (UK), applicants will be required to provide full and accurate details of your current immigration status on the application form. Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years. Guidance can be found here Criminal records checks for overseas applicants - GOV.UK (www.gov.uk)

Derbyshire Support and Facilities Services (‘DSFS’) is committed to ensuring the safety of all our staff and patients therefore encourages and supports staff to be vaccinated against COVID19 as this remains the best line of defence against the virus.

Communications

Communications throughout the application process will be via e-mail therefore please check your e‑mail account, spam folders and NHS Jobs (where applicable) account regularly.

References are also requested by email (where possible). Therefore, to speed up the recruitment process please provide an up to date email address for all referees when completing your application form.

Employer certification / accreditation badges

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.