Project Scheme Assistant

Via East Midlands Limited; Bilsthorpe CP; Hybrid; GBP 21,000 - 28,000; Full time

Benefits offered by this job

Hybrid Working

Competitive salary

Generous pension scheme

Employee discounts and benefits

Additional leave

Free onsite parking

Career growth opportunities

Job summary

Via East Midlands Limited is seeking a Project Scheme Assistant to join our Strategic Maintenance Delivery team at our Head Office in Bilsthorpe, Nottinghamshire. You will support pre-construction information, planning, document control and close-out activities, working closely with project managers and suppliers.

The role requires strong IT skills, attention to detail and effective communication. We offer hybrid working, a competitive salary and pension, plus opportunities for career growth

Qualifications

• Experience in technical administration, project support, or infrastructure environment.
• Strong document control knowledge from planning to completion.
• Excellent attention to detail with auditable records.
• Proficient IT skills in Word, Excel, Outlook and DM systems.
• Clear communication with managers, customers and partners.
• Ability to gather and interpret information and produce reports.
• Proactive, customer-focused and collaborative.

Responsibilities

• Coordinate and maintain all pre-construction information and ensure documentation is complete and accessible before works commence.
• Support scheme planning and mobilisation activities, including bookings, communications, schedules and logs.
• Manage document control throughout the project lifecycle and maintain records.
• Coordinate scheme close-out activities, including certificates and as-built docs.
• Work with Project Managers, supply chain partners and stakeholders to obtain information and resolve issues.
• Assist responses to enquiries and complaints from customers.
• Analyse scheme performance data and lessons learned to drive improvement.

Skills

Technical administration

Document control

Attention to detail

MS Word/Excel

Communication skills

Report writing

Stakeholder coordination

Education

Relevant qualification in Administration or Project Support

Tools

Document management systems

MS Office

Job description

Project Scheme Assistant

Via East Midlands are currently seeking a Project Scheme Assistant to join our Strategic Maintenance Delivery team based out of our Head Office in Bilsthorpe, Nottinghamshire.

Who we are?

At Via East Midlands, we make a positive difference to communities across Nottinghamshire through the design, maintenance and improvement of local highway infrastructure.

Our values of Care, Commitment and Community are at the heart of everything we do. We care about our people and customers, are committed to delivering high-quality services, and work together to support the communities we serve.

As we continue to grow, we are looking for talented individuals who share our values and want to make a real impact in Nottinghamshire communities.

Maximising value and efficiency, we oversee procurement, estimating, and quantity surveying to keep Nottinghamshire's highways projects on track.

Your ideas, Your community, Your impact.

What you'll do:

• Coordinate and maintain all pre-construction information, ensuring documentation is complete, accurate and available before works commence.
• Support scheme planning and mobilisation activities, including road space bookings, customer communications, schedules, action logs and delivery meetings.
• Manage document control throughout the project lifecycle, maintaining accurate health and safety, delivery and completion records.
• Coordinate scheme close-out activities, including completion certificates, health and safety files and as-built documentation.
• Work closely with Project Managers, supply chain partners and stakeholders to obtain information, resolve documentation issues and support project delivery.
• Help ensure customer requirements are considered throughout planning and construction, supporting responses to enquiries and complaints.
• Analyse scheme performance data, quality issues and lessons learned to identify trends and drive continuous improvement.

What we're seeking:

• Experience in a technical administration, project support, construction, highways or infrastructure environment.
• Good understanding of project documentation and document control processes from planning through to completion.
• Excellent attention to detail with the ability to maintain accurate and auditable records.
• Strong IT skills, including Microsoft Word, Excel, Outlook and document management systems.
• Effective communication skills, able to work confidently with managers, customers, colleagues and supply chain partners.
• Ability to gather, review and interpret information, identify gaps and produce clear reports and management information.
• Proactive and customer-focused, with a commitment to continuous improvement and collaborative working.

What can we offer?

• Competitive salary and generous pension scheme
• Hybrid Working
• Employee discounts and benefits
• Additional leave
• Free onsite parking
• Career growth opportunities within the company.