Project Governance & Document Control Lead

First Recruitment Group; Glasgow; On-site; GBP 30,000 - 46,000; Full time

Job summary

First Recruitment Group is seeking a highly organised Project Support Officer on a contract basis in Faslane. You will support project interfaces, governance and information management while ensuring adherence to established processes and procedures.

Key responsibilities include document control, SharePoint/Teams maintenance, stakeholder engagement and governance meeting coordination. You will manage actions, trackers and dashboards, enabling smooth project delivery and effective cross-team

Qualifications

• Competence appropriate to Executive Officer (EO) level.
• Proficient in Microsoft 365 applications including Project, PowerPoint, SharePoint and Teams.
• Strong document control, administration and coordination skills.
• Experience supporting governance meetings and maintaining project documentation.
• Ability to manage multiple stakeholders and priorities effectively.

Responsibilities

• Lead the interface with Document Controllers to manage the receipt and circulation of project documentation, ensuring required actions are completed to agreed times.
• Maintain SharePoint and Teams sites, ensuring file plans, document control and naming conventions are followed in accordance with policy and kept up to date.
• Manage team mailboxes, coordinating responses, distributing communications and supporting stakeholder engagement.
• Coordinate governance meetings, ensuring documents are prepared and circulated within agreed timescales.
• Produce actions and decisions records and ensure follow-up actions are tracked and progressed.
• Support the development of project trackers, reporting dashboards, briefing presentations, process diagrams and organisational charts by obtaining relevant data.
• Support the team with coordination of key activities and administrative requirements.
• Establish and maintain effective working relationships with colleagues, project teams and key stakeholders.
• Lead activities requiring engagement across wider business teams and stakeholders in support of project objectives.
• Act as an interface with internal and external stakeholders, representing the team at meetings and working groups relating to document control activities.
• Issue, request and collate information from stakeholders as required.
• Provide progress reports and issue updates to relevant meetings and stakeholders.

Skills

Document control

Stakeholder coordination

Administration

Governance meetings

Microsoft 365 (SharePoint/Teams)

Project coordination

Report preparation

Education

Executive Officer (EO) level competence

Tools

SharePoint

Teams

PowerPoint

Microsoft Project

Job description

First Recruitment Group is seeking a highly organised Project Support Officer on a contract basis in Faslane. You will support project interfaces, governance and information management while ensuring adherence to established processes and procedures.

Key responsibilities include document control, SharePoint/Teams maintenance, stakeholder engagement and governance meeting coordination. You will manage actions, trackers and dashboards, enabling smooth project delivery and effective cross-team