Project Support Officer

KBR, Inc.; Glasgow; Hybrid; GBP 23,000 - 32,000; Full time

Job summary

KBR, Inc. is seeking a Project Support Officer to provide essential administrative support for a large programme of work involving new builds and refurbishments at the Client site in Scotland. You will manage document control, governance, information management and key interfaces across project teams.

Hybrid role with 2-3 days per week onsite in Helensburgh. SC clearance eligibility is required, and you will coordinate project trackers, dashboards and communication with stakeholders to ensure

Qualifications

• Strong administrative skills and experience, preferably in construction/engineering.
• Proficient with Microsoft 365 packages including Project, PowerPoint, SharePoint and Teams.

Responsibilities

• Maintain the SharePoint and Teams site with file plan, document control and naming conventions.
• Manage the mailbox and coordinate team responses and distribute information to stakeholders.
• Coordinate governance meetings, prepare and circulate documents, record actions (RoADs) and track follow-ups.
• Support development of project trackers, dashboards, briefing presentations, process diagrams, and organisational charts.
• Assist the team with coordinating key administrative activities.
• Foster effective working relationships with colleagues, project teams and stakeholders.

Skills

Administration

MS 365 proficiency

Tools

Microsoft Project

PowerPoint

SharePoint

Teams

Job description

Title

Project Support Officer

We have a new opportunity for a Project Support Officer to support the delivery of an extensive programme of work comprising of new build facilities and refurbishment to support current and future operations on the Client site.

This position provides essential administrative support to the Project teams in relation to document managements processes, project governance, information management and key interface activities.

We are a trusted delivery partner to clients in the nuclear energy sector. Enthusiastic teams work together across disciplines, including organizational transformation and integration, systems engineering, and programme management, to deliver full life cycle solutions from concept through to operations and decommissioning.

Some of your duties will be…

• Maintain the SharePoint and Teams site ensuring file plan, document control and naming convention is followed in accordance policy and both are maintained and updated regularly, including team workstreams, diary and project documents.
• Manage the mailbox including monitoring and coordinating responses relating to the work of the team and distributing information and communications to both the team and key stakeholders.
• Co-ordinate governance meetings, ensuring documents are prepared and circulated by agreed timeframes, producing actions and decisions (RoADs) and ensuring follow up actions are progressed and updated within the time frames.
• Support the development of project trackers, reporting dashboards, briefing presentations, process diagrams and organisational charts.
• Support the team with coordination of key administrative activities.
• Establish and maintain effective working relationships with colleagues, project teams and key stakeholders.

We are looking for…

Excellent administration skills and experience, preferably from a construction and engineering environment.

Competent with Microsoft 365 packages including Project, PowerPoint, SharePoint and Teams.

Location

This position is hybrid with 2-3 days per week onsite.

Your own transport is essential as the site is based in Helensburgh, Scotland.

Security Requirements

You must have, or be eligible for, SC clearance.

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Join the Talent Network | KBR Jobs

At KBR, we partner with government and industry clients to provide purposeful and comprehensive solutions with an emphasis on efficiency and safety. With a full portfolio of services, proprietary technologies and expertise, our employees are ready to handle projects and missions from planning and design to sustainability and maintenance. Whether at the bottom of the ocean or in outer space, our clients trust us to deliver the impossible daily.

Inclusion and Diversity at KBR

At KBR, we are passionate about our people, sustainability, and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a more inclusive and diverse company. That commitment is central to our team of teams philosophy and fosters an environment of real collaboration across cultures and locations. Our individual differences and perspectives bring enhanced value to our teams and help us develop solutions for the most challenging problems. We understand that by embracing those differences and working together, we are more innovative, more resilient, and safer. We Deliver - Together.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

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