Project Delivery Manager

ZipRecruiter; Fyvie; On-site; GBP 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Project Manager for the Fyvie Major Conservation Project. This role involves overseeing the project's planning, scheduling, and delivery, ensuring that all milestones are met and resources are effectively managed. The successful candidate will coordinate team efforts, manage budgets, and engage with stakeholders to foster community involvement. This is an exciting opportunity to contribute to the preservation of a historic site while enhancing visitor experiences and supporting sustainability efforts. Join a passionate team dedicated to making a meaningful impact in heritage conservation.

Qualifications

• Experience in managing complex projects with multiple stakeholders.
• Strong understanding of budget management and procurement processes.

Responsibilities

• Lead coordination and management of the Fyvie Major Conservation Project.
• Ensure tasks are completed on time, within budget, and to quality standards.

Skills

Project Management

Budget Monitoring

Stakeholder Engagement

Risk Assessment

Data Collection

Education

Degree in Project Management or related field

Professional Project Management Certification

Tools

SharePoint

Project Management Software

Job description

Job Description

JOB PURPOSE

The Fyvie Major Conservation project is an ambitious, long-term vision to protect and enhance this important site with its 800 years of history. Spanning several phases of delivery at its core the project seeks to deliver essential conservation to the built heritage including the A-listed castle and the B-listed, building at risk Old Home Farm. The Fyvie project also aims to make strategic investments in the visitor experience and offering to encourage a landmark destination and support the long-term sustainability of Fyvie. Outreach, engagement and skills training are embedded into the project design and the project also aims to address environmental performance and impacts of Fyvie. This will offset the high consumption demands and deliver tangible strides towards the Trusts climate change ambitions through this signature project.

The project activity therefore spans across building conservation, construction, project management, skills training, natural heritage conservation, historical research, interpretation, engagement and community relations.This post will work directly to the Project Director to assist in ensuring that this complex and exciting initiative will be managed and delivered effectively and to the highest standards.

Role Overview:

The Project Manager will work alongside and support the Project Director in project planning & scheduling, budget monitoring, project administration, project delivery and progress reporting. This role ensures that tasks are completed on time, within budget, and to the required quality standards. The role will also lead on delivery of smaller packages of work within the project programme, and leading on critical aspects of the project delivery with oversight from the Project Director.

Responsibilities:

•\tLead in co-ordination and management of the Fyvie Major Conservation Project through production and maintenance of project schedules and timelines, ensuring milestones are tracked and resources are dynamically monitored, available and always adequate.

•\tLead on design and delivery for identified packages of work under the project programme including specifications, procurement, cost control, quality assurance, operational mitigation and contractor management of on-site works.

•\tCoordinate team members and compile monthly progress reports, including review of project spend against budgets including reporting to external grant funders as required.

•\tEstablish a process and culture of continual evaluation through data collection, milestone reviews by monitoring project performance using appropriate systems, tools, and techniques.

•\tDeputise for the Project Director in co-ordination and management of the Fyvie Major Conservation project, including standing in for the Project Director to attend meetings as requested with subsequent reporting.

•\tSupport the Project Director in project development and contribute to project proposals.

•\tLead on liaison with Internal Finance team to ensure Purchase Orders are set up and invoices are processed timeously, including administration and reporting of the budget tracker.

•\tLiaison with internal Legal and Procurement Teams for production of contract documentation including appointment of contractors and review of Risk Assessment Method Statements and other contractor H&S, legal and insurance documentation.

•\tOrganise project meetings, prepare agendas, presentations and document meeting minutes and actions.

•\tEstablish and maintain the project administration platform (SharePoint) ensuring all records and documentation is up to date.

•\tGather data and monitor project performance using appropriate systems, tools, and techniques.

•\tMaintain the project action tracker, risk and issues log. Identify and escalate issues and risks to the Project Director as required.

•\tTrack resource availability and update schedules accordingly.

•\tAssist in the continual evaluation of the project through data collection, milestone reviews and reporting.

•\tLead, support and participate in internal and external working groups. This includes internal and external stakeholder communications management and supporting community engagement activity.

•\tSupport partnership working and the delivery of education, training and outreach activity.

•\tEnsure that all works are planned and delivered in accordance with statutory, contractual and health and safety requirements. This includes but is not limited to internal policies, Planning, Listed Building and Building Warrant, H&S regulation including CDM, contractual terms, environmental monitoring and compliance, DDA and insurers’ requirements.