Project Coordinator – Manchester (Hybrid)

inTEC Group; Manchester; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Pension contribution

Ongoing training and certification

Career progression opportunities

Flexible and hybrid working

Job summary

inTEC Education is seeking a highly organised Project Coordinator to support governance and delivery across a varied portfolio. You will work with the Head of Projects to maintain schedules, trackers and reporting, ensuring timely updates and proactive action follow-up across multiple projects in a fast-paced environment.

This role focuses on ensuring project information is accurate, governance is consistent, and communications to stakeholders are clear and concise, with occasional UK travel and

Qualifications

• Experience in project coordination or PMO support.
• Strong knowledge of project schedules, milestones, dependencies, risks and actions.
• Proficiency with Microsoft Office / Microsoft 365.
• Excellent written and verbal communication skills.
• Experience maintaining trackers, schedules and project documentation.
• Experience supporting multiple Project Managers simultaneously.
• Familiarity with formal project governance or PMO processes.

Responsibilities

• Maintain consistent project governance across the project portfolio.
• Ensure documentation, schedules, trackers and reporting are up to date.
• Monitor milestones, dependencies, risks, issues and actions.
• Maintain central project portfolio tracker and PMO records.
• Collate updates from Project Managers for senior visibility.
• Provide regular project and portfolio updates to stakeholders.

Skills

Project coordination

PMO support

MS Office

Microsoft Project

Communication

Time management

Stakeholder management

Tools

Microsoft Project

Job description

Hello, we are inTEC!

Our group, spanning the UK and Ireland, consists of over 140 technology and communications experts committed to helping organisations work smarter through technology. We operate across multiple sites, specialising in IT Support, Cloud, Cyber Security, Professional Services, Communications, and Infrastructure, providing a comprehensive and independent technology consultancy service.

We aim to assist organisations in understanding and extracting genuine value from their technology systems and investments. By collaborating with renowned brands across various sectors, as well as numerous independent and state schools, we integrate design, processes, and technology to achieve organisational goals and deliver outstanding client experiences.

Role Profile

inTEC Education is looking for an organised, proactive and detail-focused Project Coordinator to support the effective delivery and governance of projects across the business.

Working closely with the Head of Projects and Project Managers, the Project Coordinator will take ownership of the day-to-day coordination and governance of the project portfolio. A key part of the role will be ensuring that project schedules, trackers, actions, risks and project information remain accurate and up to date.

This is much more than an administrative position. We are looking for someone who is comfortable following up with Project Managers, challenging outstanding actions, maintaining project discipline and ensuring the Head of Projects has clear and reliable information on the status of projects across the portfolio.

• Job Title: Project Coordinator
• Base Location:Manchester (hybrid role)
• inTEC Brand: inTEC Education
• Reports To:Head of Projects
• Employment Type:Full Time
• Annual Leave: 21 days (+ bank holidays) per annum
• Salary: To be discussed
• Conditions: Occasional UK travel / full clean driving licence required.

Key Responsibilities

Project Governance

• Maintain consistent project governance across the project portfolio.
• Ensure projects have appropriate documentation, schedules, trackers and reporting in place.
• Monitor key project milestones, dependencies, risks, issues and actions.
• Ensure project records and documentation are kept accurate and up to date.
• Support consistent project processes from mobilisation through delivery and project close-out.
• Identify gaps in project information or governance and follow these through with the relevant Project Manager.

Project Schedule Management

• Maintain and update project schedules based on regular reviews with Project Managers.
• Arrange regular project check-ins to capture progress, upcoming activities, delays and changes.
• Track key delivery dates and milestones across multiple concurrent projects.
• Highlight overdue activities, programme slippage and upcoming deadlines.
• Ensure schedules reflect the latest agreed delivery position.
• Maintain the central project portfolio tracker and supporting PMO records.
• Collate updates from Project Managers and provide a clear overall view of project progress.
• Maintain RAG statuses and support accurate reporting of project health.
• Produce regular project and portfolio updates for the Head of Projects.
• Highlight projects requiring management attention or intervention.
• Support internal reporting meetings with accurate and current project information.

Actions, Risks & Issues

• Maintain project action, risk and issue logs.
• Track actions through to completion and proactively follow up with owners.
• Escalate overdue or critical actions to the Head of Projects where appropriate.
• Support Project Managers in identifying dependencies and potential delivery risks.
• Ensure decisions and agreed actions from project meetings are properly recorded.

Project Coordination

• Support Project Managers with the coordination of internal teams, suppliers, contractors and other delivery stakeholders.
• Assist with meeting coordination, agendas, minutes and action tracking where required.
• Support project mobilisation and close-out activities.
• Help ensure project documentation is complete before projects are formally closed.
• Work with teams across the business to resolve missing information and maintain momentum.

Personal Attributes

We are looking for someone who is naturally organised and takes pride in keeping things under control.

The successful candidate will be:

• Highly organised with excellent attention to detail.
• Confident managing multiple projects and priorities simultaneously.
• Proactive rather than waiting to be asked for updates.
• Comfortable chasing Project Managers and action owners for information.
• Confident identifying when something does not look right and raising it.
• Able to communicate clearly with colleagues, suppliers and stakeholders.
• Strong at planning, tracking actions and meeting deadlines.
• Comfortable working in a fast-paced project environment.
• Able to turn project information into clear, concise management updates.
• Reliable, structured and consistent in their approach.

Skills & Experience

• Previous experience in project coordination, PMO support or a similar project environment.
• Good understanding of project schedules, milestones, dependencies, risks and actions.
• Good working knowledge of Microsoft Office / Microsoft 365.
• Excellent written and verbal communication skills.
• Experience maintaining trackers, schedules and project documentation.
• Strong organisational and time-management skills.
• Experience using Microsoft Project or similar project planning tools.
• Experience working within technology, ICT, construction, education or infrastructure projects.
• Experience supporting multiple Project Managers simultaneously.
• Familiarity with formal project governance or PMO processes.
• Understanding of project lifecycle management from mobilisation through to close-out.

Measures of Success

Success in this role will mean:

• Project schedules and portfolio information are consistently accurate and up to date.
• Project Managers are providing regular, structured updates.
• Actions, risks and issues are actively tracked rather than simply recorded.
• Upcoming deadlines and programme slippage are identified early.
• Project governance is consistent across the portfolio.
• The Head of Projects has a reliable, current view of project performance without needing to chase individual Project Managers for basic information.
• Projects are properly documented and closed out.

The Opportunity

This role would suit someone looking to develop their career within project management and PMO, with exposure to a varied portfolio of technology and infrastructure projects.

The Project Coordinator will work closely with the Head of Projects and wider project team and will have the opportunity to develop their knowledge of project governance, programme management and the commercial and operational aspects of successful project delivery.

In short, we need someone who keeps the project machine moving: keeping schedules current, actions progressing, governance consistent and making sure the right people have the right information at the right time

What inTEC Offers

• Pension contribution
• Ongoing training and certification support
• Opportunities for career progression
• Flexible and hybrid working arrangements

Why Join Us?

• Be part of a fast-growing, high-performing business
• Work on large-scale infrastructure and cloud transformation projects
• Opportunity to influence technical standards and delivery frameworks
• Clear investment in people, training, and career progression

Recruitment Process

inTEC is committed to creating a diverse and inclusive workplace where everyone feels valued and respected. We are an equal opportunities employer and welcome applications from all suitably qualified individuals, regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.

We are committed to ensuring that all applicants are treated fairly throughout the recruitment process. If you require any reasonable adjustments during the recruitment process, please let us know and we’ll be happy to discuss how we can support you.

Our Values

Here at inTEC, we pride ourselves on our strong brand values which are reflected in the work our brilliant team does every day:

• We are curious.
• We are open.

Our Community

Corporate Social Responsibility is very important to our business and our team. We consider it from three distinct perspectives:

• Community – helping people understand the role we play within the community and contributing our expertise to enhance the work of charities, sports clubs and volunteer groups;
• People – finding and developing great people throughout their inTEC journey;
• Environmental Management – managing our impact on the environment in a responsible and ethical manner.

Over the years, we’ve helped many charities, schools, universities, grassroots sports clubs and local organisations with free technology support, advice and training, corporate sponsorship and fundraising events.

Our Culture

Across all of our UK and Irish sites, we have a team of Culture Champions who are here to make inTEC a great place to work . The friendly team help to organise events including everything from Summer barbecues and Christmas parties to online quizzes and coffee ‘n’ cake mornings! We plan a 12-month calendar of fun events of which we hope you will really enjoy taking part. Here at inTEC, we know that a fully engaged team is a happier, stronger and more efficient team!