Project Coordinator – Hospitality Refurbishments & Openings

RAD Hotel Group; Cumnock; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Discounts across RAD venues

Birthday incentive

Length of service incentive

Career progression

Training opportunities

Job summary

RAD Hotel Group is seeking a highly organised Project Assistant to support the Company Director on development and refurbishment projects across the portfolio. You will help turn ideas into reality, accompany the Director to meetings, and provide practical support with sourcing, ordering and coordinating furniture, décor and equipment.

You’ll manage multiple tasks, track orders and maintain project documentation, ensuring suppliers meet deadlines and information is kept up to date.

Qualifications

• An exceptionally organised individual with excellent attention to detail.
• Proactive, practical approach and the ability to work on your own initiative.
• Strong administrative and record-keeping skills.
• Ability to manage several projects, orders and priorities simultaneously.
• Confident communication skills and a professional manner.
• Good working knowledge of Microsoft Office, including Excel, Word and Outlook.
• Confidence communicating with suppliers and following up on orders and deliveries.
• Good numerical skills and the ability to check quotations, quantities and costs accurately.
• A reliable and flexible approach, with a willingness to support a wide variety of tasks.
• Previous experience in project support, purchasing, procurement, administration, stock coordination, interiors or hospitality would be beneficial.
• A full UK driving licence and the ability to travel regularly between RAD Hotel Group locations.

Responsibilities

• Working closely with the Company Director on projects across the RAD Hotel Group portfolio.
• Attending supplier, design and project meetings at Head Office, hotel locations and suppliers’ offices.
• Sourcing and ordering furniture, décor, equipment, furnishings and other project items.
• Obtaining quotations and helping to compare products, prices, lead times and supplier options.
• Maintaining accurate records of orders, costs, deliveries and outstanding items.
• Monitoring orders and following up with suppliers to ensure deadlines are met.
• Checking deliveries and coordinating the distribution of items to the correct hotel or project.
• Organising and monitoring project-related stock and stored items.
• Keeping samples, specifications, product information and project documents organised and up to date.
• Communicating with hotel teams, suppliers, contractors and other stakeholders.
• Providing administrative and practical support throughout each project.
• Identifying potential delays or issues and raising them promptly.
• Helping to ensure projects remain organised, efficient and on schedule.

Skills

Attention to detail

Proactive approach

Administrative skills

Multi-project management

Professional communication

Microsoft Office

Tools

Microsoft Office

Job description

RAD Hotel Group is seeking a highly organised Project Assistant to support the Company Director on development and refurbishment projects across the portfolio. You will help turn ideas into reality, accompany the Director to meetings, and provide practical support with sourcing, ordering and coordinating furniture, décor and equipment.

You’ll manage multiple tasks, track orders and maintain project documentation, ensuring suppliers meet deadlines and information is kept up to date.