Project Coordinator

Graduate Career Solutions; Greater London; On-site; GBP 25,000 - 38,000; Full time

Job summary

Graduate Career Solutions in Greater London is seeking an administrator with purchasing responsibilities to support project managers and the wider team throughout the delivery of project information.

You will delegate tasks to Project Assistants and contribute to their role development within the team, communicating by email, phone and in meetings to ensure tasks are delivered accurately and on time.

Qualifications

• Educated to degree level.
• 1–2 years’ experience in a relevant role/industry.
• Ability to manage complex tasks with multiple requirements.
• Good writing and communication skills.
• Fluent in spoken and written English.

Responsibilities

• Organize and schedule meetings.
• Maintain contact with suppliers using telephone and email.
• Issue information to suppliers to acquire quotations.
• Budget building and maintenance.
• Analysis of quotations.
• Generating purchase orders using bespoke software.
• Maintain and update expediting lists.
• Contacting suppliers and collating Operating and Maintenance manual information.
• Attending supplier events as required.
• General office administration tasks.

Skills

MS Office

English fluency

Communication skills

Task management

Attention to detail

Relationship management

Education

Bachelor's degree

Tools

Bespoke software

Job description

You will be responsible for providing administrative and purchasing support to the project managers and wider team in order to assist in the successful delivery of project information. You will be responsible for delegating to Project Assistants and for assisting in the development of their role within the team. You will communicate by email, phone and in person during meetings and will ensure all your tasks are delivered in a professional, accurate and timely manner.

Responsibilities:

• Organize and schedule meetings
• Maintain contact with suppliers using telephone and email
• Issue information to suppliers to acquire quotations
• Budget building and maintenance
• Analysis of quotations
• Generating purchase orders using bespoke software
• Maintain and update expediting lists
• Contacting suppliers and collating Operating and Maintenance manual information
• Attending supplier events as required
• General office administration tasks

Requirements:

• Educated to degree level
• One to two years’ experience in a relevant role / industry
• Ability to manage complex tasks with multiple requirements
• Good writing and communication skills
• Resourceful and self-sufficient
• Confident and enthusiastic
• Strong computer skills, particularly with MS Office (Excel / Word / Powerpoint / Outlook)
• Fluent in spoken and written English

Desirable Skills and Abilities:

• Experience of project management processes
• Understanding of interior design
• Ability to read and interpret site specification drawings
• Well-travelled, with experience and understanding of other cultures