Project Coordinator (FTC)

System C; Leeds; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

System C in Leeds is seeking a highly organised Project Coordinator to support the delivery of a major transformation portfolio. You will work closely with the Senior Business Change Project Manager to keep programmes running smoothly across multiple business and technology workstreams.

The role suits someone with project coordination experience who enjoys bringing structure to complex environments, building stakeholder relationships, and delivering value in a fast-moving, hybrid-office setting.

Qualifications

• Previous experience as a Project Coordinator or Project Support Officer or similar role.
• Experience supporting business change, technology or transformation initiatives.
• Strong meeting coordination, minute-taking and reporting skills.
• Experience maintaining project plans, RAID logs and action trackers.
• Good working knowledge of Microsoft Office, Teams and SharePoint.
• Experience using Jira and Confluence.
• Knowledge of Agile, Waterfall or hybrid delivery methodologies.
• Exposure to organisational change initiatives.

Responsibilities

• Supporting project and programme plans.
• Tracking milestones, deliverables, dependencies and progress.
• Coordinating activities across multiple workstreams.
• Maintaining RAID logs, action trackers and decision registers.
• Organising governance meetings, workshops and stakeholder forums.
• Preparing agendas, status reports and meeting packs.
• Capturing actions, decisions and minutes.
• Supporting project communications and engagement activities.
• Maintaining project documentation, repositories and audit trails.
• Supporting onboarding, training and programme update activities.
• Assisting with resource planning, lessons learned and benefits tracking.

Skills

Project coordination

Stakeholder management

Meeting coordination

Reporting

Multitasking

Digital/technology programmes

Organisational skills

Communication skills

Hybrid delivery methodologies

Tools

Microsoft Office

Teams

SharePoint

Jira

Confluence

Job description

Help deliver meaningful transformation projects that make a real impact

We are looking for a highly organised Project Coordinator to support the delivery of a major transformation portfolio. Working closely with the Senior Business Change Project Manager, you will play a key role in ensuring projects are delivered in a structured, controlled and efficient way across multiple business and technology workstreams.

This is an excellent opportunity for someone with project coordination or project support experience who enjoys bringing structure to complex environments, building strong stakeholder relationships, and keeping programmes running smoothly.

At System C, we are passionate about delivering innovative technology that transforms health and care outcomes. We value collaboration, accountability, continuous improvement and integrity, creating an environment where people can grow professionally while making a meaningful difference.

What you'll be doing

• Supporting project and programme plans
• Tracking milestones, deliverables, dependencies and progress
• Coordinating activities across multiple workstreams
• Maintaining RAID logs, action trackers and decision registers
• Organising governance meetings, workshops and stakeholder forums
• Preparing agendas, status reports and meeting packs
• Capturing actions, decisions and minutes
• Supporting project communications and engagement activities
• Maintaining project documentation, repositories and audit trails
• Supporting onboarding, training and programme update activities
• Assisting with resource planning, lessons learned and benefits tracking

What we're looking for

• Previous experience as a Project Coordinator, Project Support Officer or similar role
• Experience supporting business change, technology or transformation initiatives
• Strong meeting coordination, minute-taking and reporting skills
• Experience maintaining project plans, RAID logs and action trackers
• Good working knowledge of Microsoft Office, Teams and SharePoint
• Excellent organisational and communication skills
• Ability to manage multiple priorities and deadlines simultaneously
• Experience supporting digital, software or technology programmes
• Experience using Jira and Confluence
• Knowledge of Agile, Waterfall or hybrid delivery methodologies
• Exposure to organisational change initiatives

You’ll join a supportive team environment where collaboration is encouraged, learning is valued and everyone has the opportunity to contribute. We are looking for someone who demonstrates ownership, integrity, attention to detail and a willingness to continually improve, while remaining effective in a fast-moving and evolving environment.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analysing CV's, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

At System C, we believe great work happens when flexibility and collaboration come together. All our roles are offered on a hybrid basis, with colleagues spending a minimum of two days each week in the office to connect, create, and grow together. (Excludes associate and field-based roles).

We prioritise transparency in our job requirements and selection criteria, ensuring they are based solely on the essentials needed for effective job performance. We consciously avoid assumptions that could skew our perception of a candidate’s suitability for hire.

Our recruitment practices are designed to ensure that no applicant is unfairly disadvantaged by procedures or requirements that disproportionately affect protected groups without being essential for the job.

For every position, we develop a detailed job description and person specification. This approach maintains our focus on the true demands of the role and the skills, experience, and qualifications necessary. During interviews, we involve multiple interviewers where possible to further mitigate unintentional bias, thereby promoting a fair and equitable hiring process.