Project Coordinator (commercial fit out/construction)

Universal Business Team; Stafford; On-site; GBP 35,000 - 45,000; Full time

Benefits offered by this job

Competitive salary

Profit Share Bonus Scheme

EV Charging Facilities

Career Progression

Varied and Rewarding Work

Professional Development

Collaborative Team Environment

Job summary

Universal Business Team in Stafford is seeking a highly organised Project Co-ordinator to join our operations team and support the successful delivery of commercial fit-out projects for business clients. You will work closely with Project Managers, Site Managers, subcontractors and suppliers to coordinate day‑to‑day activities and keep projects on track.

Responsibilities include procurement liaison, RAMS and Construction Phase Plan administration, maintaining timesheets and project records, and

Qualifications

• Experience in construction, commercial fit-out or project delivery support is beneficial.

Responsibilities

• Supporting Project Managers with the day-to-day coordination, administration and delivery of commercial fit-out projects.
• Coordinating project setup, customer communications, meetings and site documentation including RAMS and Construction Phase Plans.
• Recording actions from weekly operations meetings and tracking progress.
• Managing the central purchasing inbox, raising purchase orders and maintaining records.
• Checking supplier invoices against purchase orders and resolving discrepancies.

Skills

Organisational skills

Attention to detail

Proactive

Communication

Multitasking

Team player

Education

Structured administrative role

Tools

RAMS

Documentation systems

Purchase orders

Job description

Project Co-ordinator

£35,000–£45,000 per annum + Profit Share Bonus Scheme + EV Charging

Location: Stafford, England, United Kingdom

About the Role

Are you highly organised, proactive and someone who takes pride in keeping projects running smoothly?

We’re looking for a Project Co-ordinator to join our operations team, supporting the successful delivery of commercial fit-out projects for business clients.

Working closely with Project Managers, Site Managers, subcontractors, suppliers and internal teams, you’ll play a key role in coordinating the day‑to‑day activities that keep projects organised, efficient and on track.

From procurement and supplier coordination to project documentation, site logistics and operational support, you’ll help ensure that the right information, materials and resources are in place at the right time.

Experience in construction, commercial fit-out or project delivery would be beneficial, but we’re equally interested in candidates with strong organisational skills, excellent attention to detail and a proactive approach to getting things done.

The Role

You’ll play a key role in supporting the smooth delivery of commercial fit-out projects, working closely with Project Managers, Site Managers, subcontractors, suppliers and the wider operations team.

Your responsibilities will include:

• Supporting Project Managers with the day-to-day coordination, administration and delivery of commercial fit-out projects.
• Coordinating project setup, customer communications, meetings and site documentation, including Risk Assessments and Method Statements (RAMS) and Construction Phase Plans.
• Recording actions from weekly operations meetings, tracking progress and following up on outstanding tasks.
• Managing the central purchasing inbox, raising purchase orders for materials and subcontractor services, and maintaining accurate order records.
• Checking supplier invoices against purchase orders, resolving discrepancies and ensuring invoices are approved or escalated within agreed deadlines.
• Coordinating deliveries and ensuring materials, drawings, plans and installation instructions are available when required.
• Liaising with Site Managers, subcontractors and internal teams to coordinate resources, resolve issues and keep projects moving forward.
• Maintaining accurate timesheets, project records, subcontractor details, insurance documents and compliance information.
• Compiling project information and producing complete Operation and Maintenance (O&M) manuals at project completion.
• Coordinating practical site requirements, including welfare facilities, signage, equipment and other essential resources.
• Supporting warehouse organisation, stock control, office supplies and company vehicle maintenance schedules.
• Keeping operational systems, records and facilities organised to ensure the wider team has the information and resources needed to deliver projects successfully.

This is a varied, hands‑on role where strong organisation, attention to detail and a proactive approach will make a real difference to project delivery.

You’ll be well suited to this role if you’re organised, methodical and comfortable managing multiple priorities in a busy environment.

We’re looking for someone who:

• Has excellent organisational skills and can manage competing tasks and deadlines effectively.
• Takes pride in accuracy, attention to detail and maintaining high standards.
• Enjoys working with processes, checklists, documentation and structured systems.
• Communicates confidently and professionally with colleagues, customers, suppliers and subcontractors.
• Is comfortable using computer systems and software to manage records, track information and support administration.
• Takes ownership of tasks, follows up on outstanding actions and ensures things don’t get missed.
• Is proactive, practical and confident identifying issues before they become problems.
• Works well as part of a team and understands the importance of supporting colleagues to achieve shared goals.

Relevant Experience

Experience in any of the following areas would be an advantage:

• Project Co-ordination or Project Administration.
• Construction, commercial fit‑out or project delivery support.
• Procurement, purchasing or supplier administration.
• Site, subcontractor or logistics coordination.
• Operations administration or a structured administrative role involving documentation, suppliers and multiple deadlines.

We welcome applications from organised, dependable individuals who enjoy keeping people, processes and projects on track and are keen to develop their skills within project delivery.

• Competitive Salary: £35,000–£45,000 per annum, depending on experience.
• Profit Share Bonus Scheme: Share in the success of the business.
• EV Charging Facilities: Convenient on‑site charging.
• Career Progression: Opportunities to develop your skills, gain experience and progress within the business.
• Varied and Rewarding Work: Play an important role in the successful delivery of commercial fit‑out projects.
• Professional Development: Build your knowledge of project coordination, procurement and commercial fit‑out.
• Collaborative Team Environment: Work closely with Project Managers, Site Managers and operational teams on a diverse range of projects.

Interested in Joining Us?

If you’re organised, proactive and take pride in keeping projects running smoothly, this is an opportunity to make a real difference while developing your career in commercial fit‑out.

Whether you have experience in project coordination or bring strong organisational and administrative skills from another sector, we’d love to hear from you.