Project Coordinator

First Recruitment Group; Tees Valley; On-site; GBP 28,000 - 38,000; Full time

Job summary

First Recruitment Group is seeking an organised Onsite Coordinator to support workforce readiness, training coordination, and contractor management across our client’s operations in the United Kingdom.

The role involves coordinating safety training (GWO, MEWP, Forklift, Telehandler, medicals), maintaining records in Smartsheet and Excel, and ensuring compliance with site access and workforce policies. Close collaboration with Resource Managers, PMO and Training teams is essential.

Qualifications

• Coordinate training plans for new hires with Resource Managers, PMO, and Training teams.
• Lead weekly training meetings and support monthly contractor meetings.
• Organise internal and external training requirements (GWO, MEWP, Forklift, Telehandler, medicals, site training).
• Maintain workforce and contractor records in Smartsheet and Excel.
• Raise and monitor training-related purchase orders.
• Support contractor onboarding and day-to-day site coordination.
• Collaborate with external providers and stakeholders to ensure compliance and readiness.
• Experience in Coordinator, Training Administrator, Workforce Support, or Contractor Management.
• Strong organisational and communication skills.
• Proficient in Excel, Outlook, Teams; ability to multitask.
• Experience in Wind, Renewable Energy, Offshore, Construction, Manufacturing, or Industrial sectors.
• GWO, medicals, site access, and workforce compliance knowledge.
• Experience using Smartsheet.

Responsibilities

• Coordinate training plans for new hires with Resource Managers, PMO, and Training teams.
• Lead weekly training meetings and support monthly contractor meetings.
• Organise training requirements including safety and site-specific training.
• Maintain records in Smartsheet and Excel.
• Raise and monitor training-related purchase orders.
• Support onboarding and day-to-day site coordination.
• Liaise with external providers to ensure compliance.

Skills

Organised

Proactive

Training coordination

Contractor management

Stakeholder management

Multitasking

Communication

Wind energy experience

Industrial sector experience

Tools

Smartsheet

Excel

Outlook

Teams

Job description

Our client is seeking an organised and proactive Onsite Coordinator to support workforce readiness, training coordination, and contractor management activities across their operations.

Key Responsibilities

• Coordinate training plans for new hires with Resource Managers, PMO, and Training teams.
• Lead weekly training meetings and support monthly contractor meetings.
• Organise internal and external training requirements, including GWO, MEWP, Forklift, Telehandler, medicals, and other site-specific training.
• Maintain workforce, contractor, and technician records within Smartsheet and Excel trackers.
• Raise and monitor purchase orders relating to training and medical requirements.
• Support contractor onboarding, workforce updates, and day-to-day site coordination activities.
• Liaise with external training providers, contractors, and internal stakeholders to ensure workforce compliance and readiness.
• Previous experience in a Coordinator, Training Administrator, Workforce Support, or Contractor Management role.
• Strong organisational skills and attention to detail.
• Excellent communication and stakeholder management abilities.
• Proficient in Microsoft Excel, Outlook, and Teams.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience within Wind, Renewable Energy, Offshore, Construction, Manufacturing, or Industrial sectors.
• Knowledge of GWO, medicals, site access requirements, and workforce compliance processes.
• Experience using Smartsheet.

As part of putting people first, we strive to be an equal opportunities employer and we are always looking to increase the diversity of our workforce, working closely with our clients to ensure everyone is included.

Sector: Commercial, Admin & Office Support