Project Coordinator

Quartzelec Limited; Rugby; On-site; GBP 32,000 - 48,000; Full time

Benefits offered by this job

Annual bonus

Company car / cash allowance

Pension scheme

Life insurance

Generous annual leave

Gym subsidy

Vision allowance

Remote GP service

Employee referral programme

Long service recognition

Maternity and paternity leave

EV charging points

Employee assistance programme

Training & development

Job summary

Quartzelec Limited is seeking a Project Coordinator to support successful delivery by coordinating information, monitoring progress and maintaining project controls. You will ensure effective communication between customers, suppliers and internal teams while helping to keep projects on time and within budget.

The role involves reporting, purchasing administration, document control and compliance tracking, working closely with the Technical Project Coordinator and Operations team.

Qualifications

• Experience in an operations support, coordination or administrative role within manufacturing, engineering or project-based environments.
• Experience using ERP systems (e.g. Unit4 or similar).
• Strong proficiency in Microsoft Excel, Word and Outlook.
• Experience in maintaining reports, trackers, KPI data or operational records.
• Strong organisational skills with the ability to manage multiple priorities.
• Confident communication skills with customers and suppliers.
• High attention to detail and accuracy in data entry and reporting.
• Awareness of structured quality management systems and data accuracy.

Responsibilities

• Project Planning & Coordination: maintain programmes, milestones, action trackers and delivery schedules; monitor progress and highlight risks requiring attention; support mobilisation and close-out; coordinate between teams; arrange meetings and logs; ensure stakeholder communication.

Skills

ERP systems knowledge

Strong communication

Organization & multi-tasking

Attention to detail

Data reporting & analytics

Education

Business administration qualifications

Tools

Unit4 ERP

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Quartzelec is an independent, multi-disciplined service provider, proudly employing over 600 people in the UK and beyond, with a turnover exceeding £90 million.

We take pride in being an engineering authority with a strategic global presence, dedicated to meeting the unique needs of our clients.

The Opportunity

The Project Coordinator supports the successful delivery of projects bycoordinating project information, monitoring progress, maintaining projectcontrols and ensuring effective communication between customers, suppliersand internal stakeholders.Working closely with the Technical Project Coordinator, operations team andsupport functions, the role is responsible for project coordination, reporting, purchasing administration, documentation control, compliance tracking and customer communication to help ensure projects are delivered safely, efficiently, on time and within budget.

• Project Planning & Coordination

Maintain project programmes, key milestones, action trackers and deliveryschedules.Monitor project progress and highlight risks, delays or issues requiringattention.Support project mobilisation, execution and close-out activities.Coordinate activities between operational, engineering, commercial andSHEQ teams.Arrange project meetings, maintain action logs and follow up outstandingactions.Ensure project information is communicated effectively between stakeholders.

• Project Controls, Systems & Reporting

Maintain project information within ERP systems, ensuring project andcommercial data remains accurate and up to date.Maintain project KPI dashboards, trackers and performance reports.Produce project status reports, cost summaries and managementinformation.Monitor project costs, budgets and delivery performance against agreedtargets.Track project actions, risks and performance metrics.Identify opportunities to improve project reporting, information managementand project controls.

• Compliance & Documentation

Coordinate project documentation, including RAMS, drawings, inspectionrecords, commissioning records and completion documentation.Maintain project document registers and support document control activities.Support maintenance of project records required for ISO 9001 and ISO 45001compliance.

Monitor audit actions, non-conformances and corrective actions to ensuretimely close-out.Ensure project information is stored and controlled in accordance withcompany procedures and customer requirements.

Support project handover and close-out processes.

Act as a day-to-day contact for project-related customer communications.Coordinate progress updates, project meetings and reporting requirements.Ensure customer requirements, actions and requests are communicatedinternally and progressed.Support the development of positive working relationships with customers,suppliers and internal stakeholders.Maintain accurate records of project communications and actions.

• Purchasing & Commercial

Raise and process purchase orders in accordance with approvedrequirements.Monitor material deliveries and support supplier coordination activities.Maintain records of project costs, expenditure and commitments.Assist with quotation tracking, invoicing and commercial reporting activities.Support the Operations Manager with project cost monitoring and financialadministration.

Support lessons learned reviews and project performance assessments.Identify opportunities to improve project controls, reporting, communicationand information flow.Contribute to initiatives that improve efficiency, delivery performance andcustomer satisfaction.Support the implementation of improved processes and ways of workingacross projects.

Essential Qualifications & Experience:

• Experience in an operations support, coordination or administrative rolewithin a manufacturing, engineering or project-based environment.
• Experience using ERP systems (e.g. Unit4 or similar).
• Strong proficiency in Microsoft Excel, Word and Outlook.
• Experience in maintaining reports, trackers, KPI data or operational record.
• Strong organisational skills with the ability to manage multiple priorities.
• Confident communication skills, including telephone and email as well ascommunication with customers and suppliers.
• High attention to detail and accuracy in data entry and reporting.
• Awareness of structured business or quality management systems and theimportance of accurate data in supporting operational compliance.

Desirable Qualifications & Experience

• Experience supporting purchasing, cost tracking or supplier coordination.
• Exposure to manufacturing, engineering or project delivery environments.
• Experience supporting customer communication or account coordination.
• Familiarity with ISO management systems (e.g. ISO 9001 and ISO 45001) andsupporting audit or compliance activities.
• Business administration or operations-related qualifications.

Personal Attributes

• Organisation and Accuracy: Works in a structured and methodical way,ensuring systems, records and reporting are accurate, complete andconsistently maintained.
• Communication and Coordination: Communicates clearly andprofessionally with internal teams, customers and suppliers, ensuringinformation is correctly understood and actions are effectively progressed.
• Systems and Operational Awareness: Understands how accurate data, ERPsystems and structured processes support operational performance,efficiency and delivery reliability.
• Reliability and Ownership: Takes responsibility for completing tasksaccurately and on time, consistently following through on commitments andensuring work is completed to a high standard.
• Process Discipline and Compliance: Follows defined procedures andensures work is only progressed when required information, approvals anddocumentation are in place. Has the confidence to pause or elevate whenstandards are not met.
• Judgement and Escalation: Uses sound judgement to identify missing orincomplete information and escalates appropriately to prevent errors orincorrect progression of work.
• Initiative and Problem Solving: Proactively identifies issues, gaps orinefficiencies and takes action to resolve them within agreed processes tomaintain operational flow.
• Customer and Stakeholder Focus: Maintains a professional and responsiveapproach when dealing with customers and internal stakeholders, ensuringcommunication is timely, accurate and supportive of positive workingrelationships.
• Continuous Improvement Mindset: Actively seeks opportunities to improveprocesses, systems and ways of working, while adapting effectively tochanging priorities and operational demands.

As a valued member of our team, you’ll receive a comprehensive benefits package that includes:

Competitive Salary + Company Car / Cash Allowance +

• Annual bonus
• Contributory salary sacrifice pension scheme
• Life insurance (4x your salary)
• Enhanced annual leave entitlement, in addition to bank holidays
• Company-funded gym subsidy payments
• Annual vision allowance
• Free 24/7 remote GP service
• Employee referral programme
• Long service recognition awards
• Paid maternity and paternity leave
• Access to Electric/ Hybrid vehicle charging points

Additionally, you'll have access to a wide range of supplementary benefits, including:

• Employee Assistance Programme
• Extensive professional development through our in-house training academy
• Career-enhancing training events
• Exclusive employee discounts and various concessions via our corporate perks platform