Project Coordinator

Dynamite-Recruitment-Solutions; Preston; On-site; GBP 32,000 - 39,000; Full time

Job summary

Dynamite-Recruitment-Solutions is seeking a proactive Project Coordinator to join our Lancashire team. You’ll coordinate commercial HVAC and mechanical projects from mobilisation through to completion, ensuring engineers, subcontractors and clients are fully supported at every stage of the lifecycle.

The role requires strong organisational skills, meticulous attention to detail and the ability to manage multiple priorities in a busy environment.

Qualifications

• Experience coordinating projects in a fast-paced environment.
• Strong IT skills, especially MS Office suite.
• Experience with CAFM or job management systems.

Responsibilities

• Coordinate HVAC and mechanical projects from start to finish.
• Prepare RAMS and ensure safety documentation.
• Schedule engineers, subcontractors and on-site activities.
• Track costs, progress and variations for projects.
• Assist with quotations, invoicing and procurement duties.
• Maintain project files, logs and documentation.

Skills

Organised

Detail-oriented

Multitasking

MS Office

Excel

Word

Outlook

Communication skills

Time management

Tools

CAFM systems

Job management systems

Job description

Project Coordinator

Location: Lancashire

Salary: Up to £35,000 DOE

Hours: Monday-Friday, 7.30am - 4pm

Working closely with the Senior Technical Contracts Manager, you'll play a key role in coordinating projects from mobilisation through to completion, ensuring engineers, subcontractors and clients are fully supported throughout the project lifecycle.

Key Responsibilities

• Coordinate commercial HVAC and mechanical projects from start to finish.
• Prepare Risk Assessments and Method Statements (RAMS).
• Support compliance with CDM 2015 regulations and maintain Health & Safety documentation.
• Schedule engineers, subcontractors and site activities.
• Coordinate labour, materials, plant, equipment and site access requirements.
• Maintain and update CAFM/job management systems.
• Produce project reports, trackers and project documentation.
• Prepare Operation & Maintenance (O&M) manuals and handover documentation.
• Raise purchase orders and support procurement activities.
• Track project progress, costs and variations.
• Assist with quotations, invoicing and financial administration.
• Maintain accurate project files, action logs and document control.
• Arrange permits, inductions and compliance documentation.
• Build strong relationships with clients, suppliers and internal teams.
• Attend project meetings and provide administrative support throughout the project lifecycle.

About You

We're looking for someone who is highly organised, detail-oriented and able to manage multiple priorities in a fast-paced environment.

You'll ideally have:

• Previous experience in a Project Coordinator, Project Administrator or similar role.
• Experience within Construction, Building Services or Hard Facilities Management.
• Experience using CAFM or job management systems.
• Strong Microsoft Office skills, particularly Excel, Word and Outlook.
• Excellent communication and organisational skills.The ability to coordinate multiple stakeholders and manage competing deadlines.

The following would be desired, but are not essential:

• Knowledge of commercial heating systems.
• Knowledge of commercial hot water systems.
• Experience with air conditioning and ventilation projects.
• NHS project experience.