Project Coordinator

Costain; Peterborough; On-site; GBP 26,000 - 36,000; Full time

Job summary

Costain is seeking a capable Project Coordinator for a site-based role overseeing the Anglian Water SPA project. You will coordinate day-to-day site office activities, support the project team with deliverables, and maintain cross-team communication across SPA.

You will manage meeting logistics, logs, permits, RAMS, registers, inductions, and gateway deliverables while promoting health and safety standards on site. The role requires strong IT and coordination skills.

Qualifications

• Proven ability to write concise reports and summarise technical information.

Responsibilities

• Support the SPM, PMs and project team with organising meetings and taking minutes.
• Maintain an action log and follow up on due actions with owners.
• Keep Permit, RAMS and Plant registers up to date.
• Liaise with contractors to ensure key documentation deliverables are met.
• Maintain plant and equipment registers and coordinate calibration.
• Coordinate inductions, onboarding and site access for new starters.
• Coordinate deliverables & Gateway presentations for the project.
• Assist document control to ensure project files comply with management requirements.
• Data collation & management; upload deliverables and proof of deliverables.
• Communicate with all site staff and promote wellbeing themes.
• Maintain stock of office supplies and PPE; manage ticket costing and invoice exceptions.
• Order materials for site, site call-off orders, and maintain goods received register.
• Maintain highways coordination sheet; liaise with councils and permits.
• Monitor permits to go live/close and manage traffic management communications.
• Ensure fire emergency procedures and drills are adhered to.

Skills

Microsoft Office 365

Word

Excel

Power BI

SharePoint

Concise reporting

Technical information summarisation

Cross-functional communication

Presentation of information

Site-to-office coordination

Education

English & Maths GCSE Grade 5

NVQ level 2 in Business Administration

Tools

Microsoft Project

Primavera P6

Job description

Job Description

The Anglian Water Strategic Pipeline Alliance (SPA) project currently involves the planning, design and construction of circa 320km of new strategic, large diameter, clean water interconnector pipelines and associated infrastructure across Anglian Water's region. The SPA Alliance is also taking on responsibility for the future interconnector pipelines, a further 260km of strategic interconnector pipelines and associated infrastructure.

Reporting to the SPM, the Project Coordinator will be responsible for the co‑ordination of day to day site office activities to ensure smooth running of the office. They will assist the Project team with tracking essential deliverables, throughout construction and for project completion, and maintaining overarching communication between different teams across SPA

The role is site based

At Costain, we believe diverse perspectives drive innovation. If you're passionate about making a positive impact and think you can bring value to our team, we'd love to hear from you even if you don't tick every box. Your unique skills and experiences could be exactly what we need

#LI-KP1

Responsibilities

• Support the SPM, PM's and project team with organisation of meetings and taking minutes / actions and produce summary emails.
• Maintain an action log and follow up on due actions with owners
• Keep Permit, RAMS and Plant registers up to date.
• Liaison with contractors to ensure key documentation deliverables are met
• Maintain plant and equipment registers along with coordination of calibration
• Responsible for building and maintaining a record of what training/qualifications we hold for all team members, including when they expire.
• For New Starters, support with relevant inductions, onboarding and site accesses.
• Be responsible for the coordination of deliverables & Gateway presentations, relating to the project.
• Work with Document Control to ensure project files comply with the document management requirements.
• Data Collation & Management
• Maintain & upload deliverables and proof of deliverables
• Communicating with all site staff (CM,SM and project teams)
• Sharing wellbeing info and promoting the monthly wellbeing themes
• Maintaining stock of office supplies and PPE,
• Handling ticket costing and invoice exceptions
• Ordering materials for site, site call off orders, maintain goods received register
• Maintaining highways coordination sheet, liaising with councils, submitting TTRO's and permits,
• Monitoring permits to go live and to close, reinstatement notices, and communication with the traffic management company
• Responsible for building and maintaining a record of what training/qualifications we hold for all team members, including when they expire.
• For New Starters, support with relevant inductions, onboarding and site accesses.
• Ensure Fire Emergency response plan is adhered to, co‑ordinating fire alarm drills and ensuring fire extinguisher checks are conducted with records maintained
• Drive a culture of continuous improvement in Health & Safety (H&S), ensuring consistent H&S standards are maintained.

Knowledge, Skills, Behaviours and Experience

Essential

• Working knowledge of Microsoft Office 365, Word, Excel, Power BI, SharePoint
• Ability to write concise reports
• Ability to summarise technical information
• Ability to elevate issues appropriately
• Ability to present information clearly
• Ability to communicate across functions
• Ability to drive and commute between office and site locations

Desirable

• Experience of being part of a large infrastructure programmes of work
• Knowledge of Microsoft Project / Primavera P6 (basic understanding)

Qualifications

Essential

• English and Maths GCSE Level 5 or equivalent

Desirable

• NVQ level 2 in Business Administration

About Us

Costain helps to improve people's lives with integrated, leading edge, smart infrastructure solutions across the UK's energy, water, transportation and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising and delivering increased efficiency. Our vision is to be the UK's leading smart infrastructure solutions company. We will achieve this by focusing on blue chip clients whose major spending plans are underpinned by strategic national needs, regulatory commitments, legislation or essential performance requirements. We offer our clients leading edge solutions that are digitally optimised through the following five services which cover the whole lifecycle of their assets: future‑shaping strategic consultancy; consultancy and advisory; digital technology solutions; asset optimisation and complex programme delivery. Our culture and values underpin everything we do.

Costain appreciate the time and effort taken when applying for one of our positions but, due to the high volume of responses, we are unable to provide individual feedback on candidates at application phase.

We do share individual feedback following an interview.

A Disability Confident employer will generally offer an interview to any applicant that disclose they have a disability and meets the minimum criteria for the job as defined by the employer.

It is important to note that in certain recruitment situations such as high‑volume, seasonal and high‑peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non‑disabled people.

For more details please go to the Disability Confident website: https://www.gov.uk/government/collections/disability-confident-campaign