Project Coordinator

Balfour Beatty plc; Motherwell; On-site; GBP 18,000 - 24,000; Full time

Job summary

Balfour Beatty plc is seeking an organised Administrative Assistant to support project teams across UK locations, including Ayrshire project sites. You will manage emails, calls, diaries and meetings, and maintain filing systems to ensure smooth project delivery.

The role requires proactive communication, attention to detail and the ability to work independently with sound judgment, while travelling to site locations as needed. A full UK driving license is expected.

Qualifications

• Experience in administration and project support.
• Strong organisational skills with ability to manage deadlines.
• Excellent verbal and written communication.

Responsibilities

• Providing administrative support to project teams to ensure efficient project delivery.
• Managing incoming emails, calls and correspondence on behalf of the team.
• Maintaining accurate electronic and paper filing systems.
• Organising meetings, preparing agendas and taking minutes where required.
• Coordinating travel and accommodation arrangements in line with company policy.
• Managing diaries and schedules to optimise team productivity.
• Preparing documents, spreadsheets and presentations using Microsoft Office 365.
• Processing expenses and supporting other project-related administration.
• Supporting project inductions and site requirements as required.
• Ensuring project documentation is accurate, controlled and up to date.
• Assisting with project reporting and general office administration.
• Supporting colleagues during periods of absence or increased workload

Skills

Administration experience

Project coordination

Organisational skills

Communication skills

Attention to detail

Team collaboration

Travel flexibility

Tools

Microsoft Office 365

Word

Excel

Outlook

PowerPoint

Job description

What you'll be doing

• Providing administrative support to project teams to ensure efficient project delivery
• Managing incoming emails, calls and correspondence on behalf of the team
• Maintaining accurate electronic and paper filing systems
• Organising meetings, preparing agendas and taking minutes where required
• Coordinating travel and accommodation arrangements in line with company policy
• Managing diaries and schedules to optimise team productivity
• Preparing documents, spreadsheets and presentations using Microsoft Office 365
• Processing expenses and supporting other project-related administration
• Supporting project inductions and site requirements as required
• Ensuring project documentation is accurate, controlled and up to date
• Assisting with project reporting and general office administration
• Supporting colleagues during periods of absence or increased workload

Who we're looking for

• Previousadministration, projectsupportor project co-ordination experience

• Highly organised with the ability to manage multiple priorities and deadlines

• Able to work independently, using initiative and sound judgement

• Excellent verbal and written communication skills

• Strong attention to detail and accuracy

• A collaborative approach with a willingness to support the wider team

• Proficient in Microsoft Office 365, including Word, Excel,Outlookand PowerPoint

• Flexible and willing to travel to our Ayrshire project locations whenrequired

• Full UK driving license

Why work for us

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more…

About us

Balfour Beatty’s Power Transmission & Distribution teams work with regional, national and international electricity network owners and operators to provide technical engineering solutions across the full spectrum of the electricity grid, including overhead lines, cabling, substations and distribution networks.

From scoping and feasibility, to design, construction and on-going maintenance, our in‑house experts, flexible resources and industry‑leading innovations support customers in the development of some of the UK’s most ambitious power transmission and distribution projects.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at [e-mail]