Project Coordinator

pib Group; City of Westminster; Hybrid; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Holiday allowance 26 days

Pension

Healthcare support

Flexible benefits

Job summary

PIB Group is seeking an administrative support professional to handle calls, assist with meeting preparations, and manage project queries in a busy environment. The role involves monitoring project progress, assisting with invoicing, and supporting the Construction (Safety) duties to ensure Health & Safety compliance.

A hybrid London-based position offers collaboration across teams and career development opportunities.

Qualifications

• Robust experience in an administrative support role is essential.
• Experience in a construction support environment is highly desirable.
• Confident use of Microsoft Office and ability to learn new programmes.

Responsibilities

• Provide broad administrative support including handling calls and project queries, and assist with meeting preparations to meet deadlines.
• Monitor and track project progress; assist with fee forecasting and invoicing.
• Support the technical team with Construction (Design & Management) duties and Health & Safety file preparation.
• Collaborate across teams with a proactive approach to communication and organisation.

Skills

MS Office

PowerPoint

Excel

Communication

Organizational skills

Team collaboration

Job description

• Providing broad administrative support including, handing calls and project queries, supporting with meeting preparations while ensuring to meet strict deadlines and working efficiently with the team.
• Supporting projects by accurately monitoring and tracking progress, and assist with fee forecasting and invoicing.
• Supporting the technical team on Construction (Design & Management) 2015 duties: prepare Health & Safety Files as required and assist compliance with the Health and Safety at Work Act 1999.
  Robust experience in an administrative support role is essential for this position.
• An understanding or experience working in a Construction support role, or someone who is looking for a route into the world of Construction is highly desirable.
• Confident use of Microsoft Office (particularly PowerPoint, Excel and Word), and able to learn new programmes.
• Excellent organisation and communication skills with a proactive approach to collaboration across teams.
  PIB Group is one of the UK's fastest-growing insurance businesses, offering real career progression, professional development, and a collaborative culture where your work truly matters.
• An attractive salary & benefits package, including 26 days' holiday, pension, access to healthcare support, and a range of other flexible benefits.
• A collaborative and supportive working environment, where you can develop & refine your industry knowledge and skills, and progress through your career.
• Hybrid working arrangement (2-days a week) out of our newly refurbished London office

We encourage our people to be collaborative, with entrepreneurship at our core. We are a fast-paced, growing organisation and an exciting place to be.