Project Coordinator
School of Coding & AI
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Benefits offered by this job
Job summary
School of Coding & AI in Birmingham is seeking a proactive Project Coordinator to support funded education programmes across the group. You will work with the Project Manager, delivery teams and external partners to keep projects well organised and on track.
The role involves maintaining records, preparing reports, coordinating meetings, and ensuring compliance with funding requirements. A strong eye for detail and the ability to juggle multiple priorities are essential.
Qualifications
- Experience in administration, coordination or programme support.
- Strong organisational skills and attention to detail.
- Confident with MS Office (Excel, Word, Outlook).
- Willingness to learn about funding rules, compliance and reporting.
- Desirable: experience in education, training or funded programmes.
- Desirable: experience with CRM, learner management or MIS systems.
Responsibilities
- Support planning and coordination of funded education and skills programmes.
- Maintain project plans, trackers, action logs and delivery documentation.
- Coordinate meetings, agendas and follow-ups with internal teams and external stakeholders.
- Support onboarding and mobilisation of new programmes, including timelines and documentation.
- Track learner numbers, attendance and progression data.
- Assist with programme reporting for senior leaders and funders.
- Ensure project records and compliance evidence are audit-ready.
- Liaise with delivery teams to gather updates and resolve issues.
- Monitor deadlines and escalate risks or delays as needed.
Skills
Job description
School of Coding & AI is a fast-growing education group delivering career-focused learning across higher education, digital skills, AI, health, business and wider professional programmes.
School of Coding & AI is a fast-growing education group delivering career-focused learning across higher education, digital skills, AI, health, business and wider professional programmes. We are an ambitious organisation with a clear focus on growth, quality and student outcomes. As we continue to expand our funded education and employability programmes, we are looking for a highly organised Project Coordinator to support the planning, coordination and delivery of key projects across the group. This is a great opportunity for someone who wants to build a career in project management, funded education delivery or programme operations within a growing education organisation.
The Project Coordinator will support the delivery of funded programmes across School of Coding & AI and the wider SOC Group. Working closely with the Project Manager, delivery teams and external partners, you will help ensure programmes are well organised, properly documented, compliant and delivered in line with agreed timelines and funding requirements. The role will involve coordinating project activity, tracking actions, maintaining records, supporting reporting, liaising with stakeholders and helping to keep programmes on track. You will play an important part in making sure information is accurate, deadlines are met and learners, partners and internal teams receive the right support. This role would suit someone who is organised, detail focused and confident working across multiple priorities. You do not need to be the finished article, but you must be proactive, reliable and comfortable working in a fast-paced environment where accuracy and follow-through matter.
- Support the planning and coordination of funded education, employability and skills programmes
- Maintain project plans, trackers, action logs, risk logs and delivery documentation
- Coordinate meetings, prepare agendas, capture actions and follow up with internal teams and external stakeholders
- Support the mobilisation of new programmes, including onboarding activity, timelines, documentation and stakeholder coordination
- Track learner numbers, attendance, engagement, completion and progression data
- Support the Project Manager with programme reporting for senior leaders, funders and external partners
- Help ensure project records, learner files and compliance evidence are complete, accurate and audit ready
- Liaise with delivery teams to gather updates, identify issues and support timely resolution
- Monitor deadlines and key milestones, escalating risks or delays where required
- Support communication with local authorities, employers, training providers, subcontractors and other partners
- Assist with data capture, document control and funding compliance checks
- Support the preparation of reports, presentations and performance updates
- Help coordinate programme reviews, learner progress updates and partner meetings
- Support continuous improvement by identifying where processes, trackers or communication can be improved
- Provide general project administration and coordination support across funded programmes
We are looking for someone who is organised, reliable and keen to develop within project coordination, funded education or programme delivery.
- Experience in administration, coordination, project support or programme support
- Strong organisational skills and attention to detail
- Confident using Microsoft Office, especially Excel, Word and Outlook
- Ability to manage multiple tasks, deadlines and priorities
- Good written and verbal communication skills
- Comfortable working with data, documents, trackers and reports
- Able to follow processes accurately and maintain clear records
- Proactive approach to solving problems and following up on actions
- Ability to work with internal teams and external stakeholders in a professional manner
- Experience in education, training, employability, apprenticeships, adult skills or funded programmes
- Understanding of funded delivery, compliance, learner records or audit requirements
- Experience supporting projects linked to local authorities, combined authorities, ESFA, DfE, UKSPF or Skills Bootcamps
- Experience using CRM, learner management, MIS or project management systems
- Interest in developing into a Project Manager role over time
- A structured and methodical approach to work
- Confidence chasing updates and keeping people accountable to deadlines
- A strong sense of ownership over your tasks
- Good judgement around when to elevate issues
- A willingness to learn about funding rules, programme delivery and compliance
- The ability to stay calm and focused when priorities change
- A positive, practical and solutions focused mindset
This is an opportunity to join a growing organisation with a real purpose, helping learners access education, skills and employment opportunities that can change lives. You will gain exposure to funded education programmes, project delivery, compliance, stakeholder management and programme reporting. For the right person, this role offers a clear development route into project management as the organisation continues to grow.
- Salary of £28,000 to £33,000 per year
- 28 days annual leave plus 8 days bank holiday
- Pension scheme
- Employee Assistance Programme
- Strong CPD and development opportunities
- Company and social events
- Retail discounts through Bright Exchange
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