Project Coordinator

Buro Happold; Bath; Hybrid; GBP 32,000 - 45,000; Full time

Benefits offered by this job

Hybrid working arrangements

Discretionary bonus

25 days holiday + flexible holidays

Pension and life assurance

Wellbeing programme

Learning and development programme

Professional body memberships

SOS/community volunteering

Job summary

Buro Happold in Bath is seeking a proactive Project Coordinator to join the Finance PMO on a 12-month fixed-term contract. You will support project managers, governance activities and portfolio reporting, helping keep priorities aligned and deadlines met.

The role requires strong organisational skills, experience with project coordination tools, and clear communication with senior stakeholders. Hybrid working in Bath is available.

Qualifications

• Experience in a Project Coordinator, PMO Analyst, Project Administrator or similar role.
• Strong organisational and prioritisation skills with the ability to manage competing deadlines.
• Excellent written and verbal communication skills, including confidence engaging with senior stakeholders.
• Experience taking accurate meeting minutes and managing action logs.
• Advanced Microsoft 365 skills, particularly PowerPoint, Excel, Outlook and Teams.
• A proactive approach and commitment to following tasks through to completion.
• Understanding of project management methodologies such as PRINCE2, Agile or APM.
• Experience supporting governance forums, steering committees or change control processes.
• Exposure to project management and collaboration tools such as Smartsheet, Miro or Power BI.
• Experience working within a finance or finance transformation environment.

Responsibilities

• Maintaining project plans, RAID logs, action trackers, milestone plans and project documentation.
• Organising and facilitating project meetings, including agenda preparation, minute taking and action tracking.
• Producing project status reports, dashboards and steering committee packs.
• Supporting project onboarding, close-down activities and lessons learned reviews.
• Coordinating transformation governance activities, including demand forums, change requests and prioritisation processes.
• Maintaining governance records, decision logs and portfolio reporting information.
• Supporting updates to finance policies and procedures, ensuring accurate version control and stakeholder sign-off.
• Building professional presentations and reports for leadership meetings.
• Acting as a central point of contact for project and governance queries.
• Following up with stakeholders to ensure actions, deadlines and deliverables are completed on time.

Skills

Organisation

Communication

Meeting minutes

Governance coordination

Tools

Microsoft 365

PowerPoint

Excel

Outlook

Teams

Smartsheet

Miro

Power BI

Job description

About The Role:

As Project Coordinator, you will play a key role in ensuring our finance transformation projects run efficiently and effectively. Sitting within the Central Finance team and reporting to the Finance Project Delivery Manager, you'll provide day-to-day coordination support across projects while also supporting governance activities and wider PMO operations.

This role would suit someone who thrives in a fast-paced environment, enjoys bringing structure to complex activities, and takes pride in keeping projects, people and priorities on track.

What You'll Be Doing:

• Supporting Project Managers by maintaining project plans, RAID logs, action trackers, milestone plans and project documentation.
• Organising and facilitating project meetings, including agenda preparation, minute taking and action tracking.
• Producing project status reports, dashboards and steering committee packs.
• Supporting project onboarding, close-down activities and lessons learned reviews.
• Coordinating transformation governance activities, including demand forums, change requests and prioritisation processes.
• Maintaining governance records, decision logs and portfolio reporting information.
• Supporting updates to finance policies and procedures, ensuring accurate version control and stakeholder sign-off.
• Building professional presentations and reports for leadership meetings.
• Acting as a central point of contact for project and governance queries.
• Following up with stakeholders to ensure actions, deadlines and deliverables are completed on time.

What We Are Looking For:

We're seeking a highly organised individual who can balance multiple priorities while maintaining exceptional attention to detail.

• Experience in a Project Coordinator, PMO Analyst, Project Administrator or similar role.
• Strong organisational and prioritisation skills with the ability to manage competing deadlines.
• Excellent written and verbal communication skills, including confidence engaging with senior stakeholders.
• Experience taking accurate meeting minutes and managing action logs.
• Advanced Microsoft 365 skills, particularly PowerPoint, Excel, Outlook and Teams.
• A proactive approach and commitment to following tasks through to completion.
• Understanding of project management methodologies such as PRINCE2, Agile or APM.
• Experience supporting governance forums, steering committees or change control processes.
• Exposure to project management and collaboration tools such as Smartsheet, Miro or Power BI.
• Experience working within a finance or finance transformation environment.

Why Join Buro Happold?

At Buro Happold, we believe in creating a better, more sustainable world. You’ll be part of a team that values innovation, collaboration, and excellence. We offer a supportive environment where your contributions make a real difference.

What we offer you

Bring your knowledge and expertise to one of the world's most respected consultancies.

• Hybrid working arrangements
• Discretionary bonus
• Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements
• Generous company pension scheme, life assurance and income protection
• Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts
• Enhanced parenthood leave policies
• A strongcommitmentto continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you
• Entitlement to two memberships to professional bodies or subscriptions
• Acommitmentto your wellbeing through a comprehensive employee assistance programme and wellbeing activities
• An opportunity tosupportyour local community and those in society that are most in need, wherever they are located in the world through ourShareOur Skills (SOS) programme
• Asupportiveandinclusiveenvironment that will welcome you through social and outreach activities from the Young Employees Forum to mentoring
• An international culture that wherever your career takes you at Buro Happold, you won’t be far from exceptional.

Buro Happold values an individual's flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers. Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us. Appreciating each other's differences is key, we want employees to feel they don't have to mask elements of their identity to thrive.

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Job Reference burohappold/TP/145984/2640

Number of Positions:

1

Contract Type:

Fixed Term Contract

Competitive

Working Hours:

37.5

Location:

Bath

Closing Date:

20/11/2026

Job Category:

Finance

Business Unit:

Business Operations

Finance

Could you be the driving force behind successful project delivery? We're looking for a highly organised Project Coordinator to support our ambitious finance transformation programme.

This person can be based in our Bath office on a hybrid working model.

At Buro Happold, we are passionate about creating a future where every project contributes to a more sustainable, resilient and equitable world. Our global team of experts collaborates across disciplines to deliver innovative solutions that shape the built environment and improve communities worldwide.

We are looking for an organised and proactive Project Coordinator to join our Finance PMO team on a 12-month fixed-term contract. This is an exciting opportunity to support a growing transformation portfolio, working closely with project managers, finance leaders and stakeholders across the business to help drive successful project delivery.