Project Coordinator

Buro Happold Limited; Bath; Hybrid; GBP 30.000 - 46.000; Vollzeit

Benefits dieser Stelle

Hybrid working arrangements

Attractive salary

Discretionary bonus

25 days holiday per year

Zusammenfassung

Buro Happold Limited in Bath is seeking a highly organised Project Coordinator to join the Finance PMO on a 12-month fixed-term contract. The role supports governance, project delivery and reporting across finance transformation projects in a fast-paced environment.

You will maintain plans, meetings, dashboards and documentation, coordinate governance processes, and act as a central contact for project queries, with hybrid working and opportunities to engage with senior stakeholders.

Qualifikationen

• Experience in a Project Coordinator/PMO role or similar.
• Strong organisational and prioritisation skills with ability to meet deadlines.
• Excellent written and verbal communication, with senior stakeholders.
• Experience taking accurate meeting minutes and managing action logs.
• Advanced Microsoft 365 skills (PowerPoint, Excel, Outlook, Teams).

Aufgaben

• Maintain project plans, RAID logs, action trackers and milestones.
• Organise and facilitate project meetings, prepare agendas and minutes.
• Produce status reports, dashboards and steering packs.
• Support onboarding, close-down activities and lessons learned.
• Coordinate governance activities and prioritisation processes.
• Maintain governance records and portfolio reporting information.
• Support updates to policies with version control and sign-off.
• Create presentations and reports for leadership meetings.
• Serve as central point of contact for project queries.
• Follow up with stakeholders to ensure timely delivery.

Kenntnisse

Project coordination

Organisational skills

Communication skills

Meeting minutes

MS 365

Tools

PowerPoint

Excel

Outlook

Teams

Smartsheet

Miro

Power BI

Jobbeschreibung

Could you be the driving force behind successful project delivery? We're looking for a highly organised Project Coordinator to support our ambitious finance transformation programme. This person can be based in our Bath office on a hybrid working model. At Buro Happold, we are passionate about creating a future where every project contributes to a more sustainable, resilient and equitable world. Our global team of experts collaborates across disciplines to deliver innovative solutions that shape the built environment and improve communities worldwide.

We are looking for an organised and proactive Project Coordinator to join our Finance PMO team on a 12-month fixed-term contract. This is an exciting opportunity to support a growing transformation portfolio, working closely with project managers, finance leaders and stakeholders across the business to help drive successful project delivery.

About The Role:

As Project Coordinator, you will play a key role in ensuring our finance transformation projects run efficiently and effectively. Sitting within the Central Finance team and reporting to the Finance Project Delivery Manager, you'll provide day-to-day coordination support across projects while also supporting governance activities and wider PMO operations. This role would suit someone who thrives in a fast-paced environment, enjoys bringing structure to complex activities, and takes pride in keeping projects, people and priorities on track.

What You'll Be Doing:

• Supporting Project Managers by maintaining project plans, RAID logs, action trackers, milestone plans and project documentation.
• Organising and facilitating project meetings, including agenda preparation, minute taking and action tracking.
• Producing project status reports, dashboards and steering committee packs.
• Supporting project onboarding, close-down activities and lessons learned reviews.
• Coordinating transformation governance activities, including demand forums, change requests and prioritisation processes.
• Maintaining governance records, decision logs and portfolio reporting information.
• Supporting updates to finance policies and procedures, ensuring accurate version control and stakeholder sign-off.
• Building professional presentations and reports for leadership meetings.
• Acting as a central point of contact for project and governance queries.
• Following up with stakeholders to ensure actions, deadlines and deliverables are completed on time.

What We Are Looking For:

We're seeking a highly organised individual who can balance multiple priorities while maintaining exceptional attention to detail.

Essential Skills & Experience

• Experience in a Project Coordinator, PMO Analyst, Project Administrator or similar role.
• Strong organisational and prioritisation skills with the ability to manage competing deadlines.
• Excellent written and verbal communication skills, including confidence engaging with senior stakeholders.
• Experience taking accurate meeting minutes and managing action logs.
• Advanced Microsoft 365 skills, particularly PowerPoint, Excel, Outlook and Teams.
• A proactive approach and commitment to following tasks through to completion.

Desirable

• Understanding of project management methodologies such as PRINCE2, Agile or APM.
• Experience supporting governance forums, steering committees or change control processes.
• Exposure to project management and collaboration tools such as Smartsheet, Miro or Power BI.
• Experience working within a finance or finance transformation environment.

Why Join Buro Happold?

At Buro Happold, we believe in creating a better, more sustainable world. You’ll be part of a team that values innovation, collaboration, and excellence. We offer a supportive environment where your contributions make a real difference.

What we offer you

• Bring your knowledge and expertise to one of the world's most respected consultancies.
• Hybrid working arrangements
• Attractive salary
• Discretionary bonus
• Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements
• Generous company pension scheme, life assurance and income protection
• Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts
• Enhanced parenthood leave policies
• A strong commitment to continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you
• Entitlement to two memberships to professional bodies or subscriptions
• A commitment to your wellbeing through a comprehensive employee assistance programme and wellbeing activities
• An opportunity to support your local community and those in society that are most in need, wherever they are located in the world through our Share Our Skills (SOS) programme
• A supportive and inclusive environment that will welcome you through social and outreach activities from the Young Employees Forum to mentoring
• An international culture that wherever your career takes you at Buro Happold, you won't be far from exceptional.

Buro Happold values an individual's flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.

Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive. We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.