Project Coordinator

Buro Happold Engineer India Private Limited; Bath; Hybrid; GBP 28.000 - 42.000; Vollzeit

Benefits dieser Stelle

Hybrid working arrangements

Discretionary bonus

25 days’ holiday

Pension and life assurance

Wellbeing and development programme

Zusammenfassung

Buro Happold in Bath is seeking a highly organised Project Coordinator to support our Finance PMO on a 12-month fixed-term contract. The role sits in a hybrid Bath office, working with project managers and finance leaders to drive successful delivery across the transformation portfolio.

You will maintain project plans, minutes, dashboards and governance records, organise meetings, and produce reports for leadership while ensuring actions and deadlines are tracked to completion.

Qualifikationen

• Experience in a Project Coordinator, PMO Analyst, Project Administrator or similar role.
• Strong organisational and prioritisation skills with the ability to manage competing deadlines.
• Excellent written and verbal communication skills, including confidence engaging with senior stakeholders.
• Experience taking accurate meeting minutes and managing action logs.
• Advanced Microsoft 365 skills, particularly PowerPoint, Excel, Outlook and Teams.
• A proactive approach and commitment to following tasks through to completion.

Aufgaben

• Supporting Project Managers by maintaining project plans, RAID logs, action trackers, milestone plans and project documentation.
• Organising and facilitating project meetings, including agenda preparation, minute taking and action tracking.
• Producing project status reports, dashboards and steering committee packs.
• Supporting project onboarding, close-down activities and lessons learned reviews.
• Coordinating transformation governance activities, including demand forums, change requests and prioritisation processes.
• Maintaining governance records, decision logs and portfolio reporting information.
• Supporting updates to finance policies and procedures, ensuring accurate version control and stakeholder sign-off.
• Building professional presentations and reports for leadership meetings.
• Acting as a central point of contact for project and governance queries.
• Following up with stakeholders to ensure actions, deadlines and deliverables are completed on time.

Kenntnisse

PMO Coordinator

Stakeholder management

Meeting minutes

Microsoft 365

Project governance

Documentation

PowerPoint

Excel

Communication skills

Tools

Smartsheet

Miro

Power BI

PowerPoint

Excel

Jobbeschreibung

Could you be the driving force behind successful project delivery? We're looking for a highly organised Project Coordinator to support our ambitious finance transformation programme.

This person can be based in our Bath office on a hybrid working model.

At Buro Happold, we are passionate about creating a future where every project contributes to a more sustainable, resilient and equitable world. Our global team of experts collaborates across disciplines to deliver innovative solutions that shape the built environment and improve communities worldwide.

We are looking for an organised and proactive Project Coordinator to join our Finance PMO team on a 12-month fixed-term contract. This is an exciting opportunity to support a growing transformation portfolio, working closely with project managers, finance leaders and stakeholders across the business to help drive successful project delivery.

About The Role

As Project Coordinator, you will play a key role in ensuring our finance transformation projects run efficiently and effectively. Sitting within the Central Finance team and reporting to the Finance Project Delivery Manager, you'll provide day-to-day coordination support across projects while also supporting governance activities and wider PMO operations.

This role would suit someone who thrives in a fast-paced environment, enjoys bringing structure to complex activities, and takes pride in keeping projects, people and priorities on track.

What You'll Be Doing

• Supporting Project Managers by maintaining project plans, RAID logs, action trackers, milestone plans and project documentation.
• Organising and facilitating project meetings, including agenda preparation, minute taking and action tracking.
• Producing project status reports, dashboards and steering committee packs.
• Supporting project onboarding, close-down activities and lessons learned reviews.
• Coordinating transformation governance activities, including demand forums, change requests and prioritisation processes.
• Maintaining governance records, decision logs and portfolio reporting information.
• Supporting updates to finance policies and procedures, ensuring accurate version control and stakeholder sign-off.
• Building professional presentations and reports for leadership meetings.
• Acting as a central point of contact for project and governance queries.
• Following up with stakeholders to ensure actions, deadlines and deliverables are completed on time.

What We Are Looking For

We're seeking a highly organised individual who can balance multiple priorities while maintaining exceptional attention to detail.

Essential Skills & Experience

• Experience in a Project Coordinator, PMO Analyst, Project Administrator or similar role.
• Strong organisational and prioritisation skills with the ability to manage competing deadlines.
• Excellent written and verbal communication skills, including confidence engaging with senior stakeholders.
• Experience taking accurate meeting minutes and managing action logs.
• Advanced Microsoft 365 skills, particularly PowerPoint, Excel, Outlook and Teams.
• A proactive approach and commitment to following tasks through to completion.

Desirable

• Understanding of project management methodologies such as PRINCE2, Agile or APM.
• Experience supporting governance forums, steering committees or change control processes.
• Exposure to project management and collaboration tools such as Smartsheet, Miro or Power BI.
• Experience working within a finance or finance transformation environment.

Why Join Buro Happold?

At Buro Happold, we believe in creating a better, more sustainable world. You’ll be part of a team that values innovation, collaboration, and excellence. We offer a supportive environment where your contributions make a real difference.

What We Offer You

Bring your knowledge and expertise to one of the world's most respected consultancies.

• Hybrid working arrangements
• Attractive salary
• Discretionary bonus
• Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements
• Generous company pension scheme, life assurance and income protection
• Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts
• Enhanced parenthood leave policies
• A strong commitment to continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you
• Entitlement to two memberships to professional bodies or subscriptions
• A commitment to your wellbeing through a comprehensive employee assistance programme and wellbeing activities
• An opportunity to support your local community and those in society that are most in need, wherever they are located in the world through our Share Our Skills (SOS) programme
• A supportive and inclusive environment that will welcome you through social and outreach activities from the Young Employees Forum to mentoring
• An international culture that wherever your career takes you at Buro Happold, you won't be far from exceptional.

A place for everyone

Buro Happold values an individual's flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.

Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.

We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.