Project Assurance Admin – Flexible Growth & Training

Siemens; Chippenham; On-site; GBP 26,000 - 35,000; Full time

Benefits offered by this job

Flexible working

Mental health support

Subsidised gym memberships

Subsidised Bupa healthcare

Enhanced sick pay

Match and More pension

Life assurance

Perks at Work discounts

Cycle to Work scheme

Annual Bonus

Job summary

Siemens Mobility Limited in Chippenham is seeking a Project Administrator to join the RAMS team on the HS2 programme, providing administrative support to Assurance Managers and onboarding new starters into Assurance packages.

The role involves organising calendar invites for SRP, ISA engagements and Chief Engineer meetings, plus supporting ProjectWise document administration and ensuring BMS-compliant filing and archival of deliverables.

Qualifications

• Excellent organizational, leadership and people skills.
• Devise and provide ProjectWise (PW) technical & competence - based user training.
• Advanced computer application skills, proficient knowledge of Microsoft Word, Excel, PowerPoint, Outlook and client/server-based databases.
• Accurate and attentive to detail; ability to problem-solve issues that arise.
• Business Administration Degree/NVQ3 minimum/ 3+ years’ experience of working in a similar environment (Desirable)
• Able to meet deadlines & provide early warning feedback to Project Managers (Desirable)

Responsibilities

• Supporting onboarding of new starters into Assurance teams across HS2 assurance packages.
• Organising calendar invites for key Assurance management meetings, including SRP, ISA engagements and Chief Engineer meetings.
• Supporting ProjectWise document administration, particularly for deliverables authored by Siemens Assurance subcontractors and ensure PW guidelines/workflows are followed throughout the project lifecycle.
• Maintaining the project documentation filing structure and ensure team compliance with Business Management System (BMS) requirements.
• Ensuring administrative records, documents and deliverables are tracked, secured and archived in line with BMS requirements.
• Supporting routine administrative processes and, when required, provide guidance to functional business areas on time management and administrative tasks.
• Maintaining the RAMS Team’s day-to-day operational calendar, including holiday and whereabouts records.

Skills

Organizational skills

Leadership

People skills

Deadline management

Problem solving

Education

Business Administration Degree/NVQ3 minimum

Tools

ProjectWise

Microsoft Office

Job description

Siemens Mobility Limited in Chippenham is seeking a Project Administrator to join the RAMS team on the HS2 programme, providing administrative support to Assurance Managers and onboarding new starters into Assurance packages.

The role involves organising calendar invites for SRP, ISA engagements and Chief Engineer meetings, plus supporting ProjectWise document administration and ensuring BMS-compliant filing and archival of deliverables.