Project Assistant

Scotch Whisky; Castlecary; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Private Healthcare

Bonus plan

Cycle to Work scheme

Generous holiday entitlement

Pension plan

Job summary

William Grant & Sons is seeking an organised and proactive Project Assistant to join the Contribution & Development Office. You will provide essential operational and administrative support, manage project documentation, and coordinate governance records to keep information accurate and up to date.

You will also support meetings planning, minute taking and travel arrangements for the Supervisory Board counsel, and assist in preparing reports, presentations and key project materials for timely

Qualifications

• Experience providing high-quality administrative and project support within a busy environment, ideally supporting multiple workstreams, initiatives, or projects simultaneously using Microsoft 365 packages.

Responsibilities

• Manage and maintain project documentation, including action logs, trackers and governance records and ensure information is accurate and up to date.
• Coordinate meetings from planning through to minute taking and follow-up actions, while also managing diaries and travel arrangements for Supervisory Board counsel.
• Support the analysis of business information and the preparation of reports, presentations and key project materials to ensure the smooth delivery of team priorities.

Job description

At William Grant & Sons, our commitment to excellence, quality, and a collaborative entrepreneurial spirit is second to none. We always do the right thing for our people, our planet, and our business.

These principles are embedded within our operating model, the William Grant Way (WGW), which provides clarity and consistency to how we operate as a business. Built around five core pillars, Organisation, People, Business Processes, Technology and Ways of Working, the William Grant Way enables the productivity, efficiency and agility needed to achieve the Company’s full potential.

Reporting to the Supervisory Board, the Contribution & Development (C&D) Office plays a key role in shaping and evolving the William Grant Way, while providing governance and oversight of the model. The team also supports the Supervisory Board by monitoring the progress of Corporate Social Responsibility activities.

Key responsibilities

We are looking for an organised and proactive Project Assistant to join our Contribution & Development (C&D) Office and provide essential operational, administrative and project support to the team.

This role is responsible for managing and maintaining project documentation, including action logs, trackers and governance records and ensuring the information is accurate and up to date. You will coordinate meetings from planning through to minute taking and follow-up actions, whilst also managing diaries and travel arrangement s for the Supervisory Board counsel.

In addition, you will support the analysis of business information and the preparation of reports, presentations and key project materials, helping to ensure the smooth and efficient delivery of team priorities.

About you

You will have experience providing high-quality administrative and project support within a busy environment, ideally supporting multiple workstreams, initiatives, or projects simultaneously using Microsoft 365 packages.

We are looking for someone who is proactive, organised, and detail-oriented, with excellent planning and time management skills. You will be comfortable managing competing priorities, building effective relationships with a wide range of stakeholders, and taking ownership of tasks to ensure they are delivered to a consistently high standard.

Naturally curious and inquisitive, you will be able to identify opportunities for improvement and support in the development ofpractical solutions. Confident in constructively challenging existing ways of working, you will bring fresh ideas and support continuous improvement across the team.

As a self-starter, you will proactively build your profile and network across the business, establishing strong partnerships and credibility. Working with the wider team you will also have the ability to analyse business data and present findings in a clear and engaging way to inform decision-making and support broader business objectives.

Reward and benefits

• We offer a competitive salary and benefits which are designed to promote our employees financial wellbeing. Employees are also eligible to participate in a bonus plan.
• Our employees enjoy a generous holiday entitlement and an opportunity to ‘buy’ or ‘sell’ some holiday entitlement.
• Private Healthcare and Doctor@Hand (remote GP service).
• Our employees can join a defined contribution pension plan. Employees contribute either 4% or 5% of salary, the company contributes 8% or 10% depending on the employee contribution. Employee contributions can be made through salary sacrifice.
• Our Employee Assistance Programme offers practical, impartial support on everyday matters ranging from medical, financial and legal to home and family issues.
• Our Life Assurance cover is a multiple of eight times your annual basic salary.
• Product allocation so that you can enjoy our fantastic portfolio of brands.
• Our Cycle to Work scheme allows you to hire a bike for an agreed length of time, and then snap it up for a fraction of its original value. All while making savings (at least 25%) and spreading the cost.
• Every employee has the opportunity to claim up to £1,000 per year for a charity or charities for which they have raised money, volunteered their time or personally donated.
• Learning resources to help you be your best self.