Project Administrator: Keep Projects On Track

Extension Recruitment; Gateshead; On-site; GBP 27,000 - 33,000; Full time

Job summary

Extension Recruitment is seeking a Project Administrator in Gateshead to provide essential coordination and administrative support across a busy project team.

You will work closely with project managers, engineers, suppliers and clients to keep projects on track from initial order through to completion, with a focus on organisation, accuracy and timely communications. This role offers a hands-on, collaborative environment and real scope to influence project delivery.

Qualifications

• Experience in project, sales, operations or office administration is preferred.
• Strong organisational skills and excellent attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and relationship-building skills.
• Proactive approach and ownership of tasks to completion.

Responsibilities

• Creating and maintaining project files, documentation and trackers.
• Preparing order acknowledgements and project correspondence.
• Raising and monitoring purchase orders.
• Coordinating materials, deliveries, and project-related bookings.
• Supporting invoicing processes and resolving account queries.
• Compiling operation and maintenance manuals and handover documentation.
• Processing warranty calls and maintaining accurate records.

Skills

Strong organisational skills

Excellent communication

Excellent attention to detail

Tools

Microsoft 365

Job description

Extension Recruitment is seeking a Project Administrator in Gateshead to provide essential coordination and administrative support across a busy project team.

You will work closely with project managers, engineers, suppliers and clients to keep projects on track from initial order through to completion, with a focus on organisation, accuracy and timely communications. This role offers a hands-on, collaborative environment and real scope to influence project delivery.