Project Administrator

Eclectic Recruitment Ltd; Cambridge; On-site; GBP 24,000 - 32,000; Full time

Job summary

A recruitment agency is seeking a highly organised and proactive Project Administrator to support their programme management team in Cambridge. The role includes coordinating project plans, tracking financial elements, and supporting Project Managers. The ideal candidate has strong organisational skills, proficiency in Microsoft Office, and previous experience in an administrative role. This is a full-time position with opportunities for contributing to continuous improvement initiatives in a dynamic environment.

Qualifications

• Previous experience in an administrative or project support role.
• Strong organisational and time-management skills.
• Ability to work with discretion when handling confidential information.
• Proactive, self-motivated, and confident in resolving issues.
• Clear and effective verbal and written communication.
• Calm and positive when working under pressure.
• Ability to work with discretion when handling confidential information.
• Strong team player with ability to work independently when needed.
• Experience within an engineering environment.
• Interest in project management and continuous improvement initiatives.

Responsibilities

• Assist in preparing and coordinating project plans and budgets.
• Track and maintain project costs including production and purchase orders.
• Support Project Managers with managing and monitoring project change requests.
• Track and maintain project costs, including production and purchase orders.
• Raise purchase orders as needed.
• Update cost-tracking documents for monthly finance reporting.
• Support Project Managers with managing and monitoring project change requests.
• Assist with project re-planning, re-approval, and re-baselining.
• Provide administrative support for meetings, presentations, and milestone tracking.
• Work with Finance to ensure timely and accurate invoicing and payment processes.
• Contribute to the development and implementation of improved processes.

Skills

Organisational skills

Time-management skills

Proficiency with Microsoft Office

Communication skills

Problem-solving skills

Teamwork

Tools

Microsoft Office

Job description

Eclectic Recruitment Ltd provided pay range

This range is provided by Eclectic Recruitment Ltd. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from Eclectic Recruitment Ltd

Project Administrator

We are seeking a highly organised and proactive Project Administrator to support our busy programme management team. The team oversees a wide range of projects including product design, software releases, and process improvements across multiple locations. This role plays a key part in ensuring projects run smoothly, efficiently, and in alignment with company processes.

Role Overview

The Project Administrator provides essential administrative and coordination support to Project Managers, enabling effective planning, execution, and delivery of projects. Working across multiple initiatives, you will help maintain accurate project data, track financial elements, keep documentation up to date, and assist with the overall governance of project activities.

Main Responsibilities

• Assist in preparing and coordinating project plans and budgets
• Gather project set-up information such as resource needs and budget inputs
• Collect and coordinate project data including timesheets and forecasts
• Track and maintain project costs, including production and purchase orders
• Raise purchase orders as needed
• Update cost-tracking documents for monthly finance reporting
• Support Project Managers with managing and monitoring project change requests
• Assist with project re-planning, re-approval, and re-baselining
• Provide administrative support for meetings, presentations, and milestone tracking
• Work with Finance to ensure timely and accurate invoicing and payment processes
• Contribute to the development and implementation of improved processes

Qualifications

• Previous experience in an administrative or project support role
• Proficiency with Microsoft Office tools
• Strong organisational and time-management skills
• Proactive, self-motivated, and confident in resolving issues
• Clear and effective verbal and written communication
• Calm and positive when working under pressure
• Ability to work with discretion when handling confidential information
• Strong team player with the ability to work independently when needed
• Ability to work on-site in the Cambridge office
• Interest in project management
• Experience within an engineering environment
• Experience contributing to continuous improvement initiatives

Seniority Level

Associate

Employment Type

Full-time

Job Function

Project Management and Administrative

Industries

Robotics Engineering and Engineering Services