Project Administrator - Aylesbury - Part Time

Portakabin; Aylesbury; On-site; GBP 13,000 - 26,000; Part time

Benefits offered by this job

Contributory pension including life保险

Health & wellbeing services

Cycle to Work Scheme

Employee Benefits Program (discounts)

Learning & development opportunities

Career progression opportunities

Annual volunteering day

Job summary

Portakabin in Aylesbury is seeking a Project Administrator on a part-time basis (20 hours per week) to support project delivery with admin and documentation duties. The role offers pro-rata salary up to £26,000 per year, with a 2.5% on-target bonus and 25 days annual leave (pro-rata) plus holidays, based at the Aylesbury Hire Centre.

You will manage records, assist with method statements, risk assessments, schedules and cost tracking, liaising with teams and suppliers to keep projects on time

Qualifications

• Experience in an administrative or coordination role.
• Good organisational skills with attention to detail and accuracy in documentation.
• Knowledge of Health and Safety requirements desirable.
• Experience using business systems such as SAP or CRM software desirable.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Strong communication skills and ability to liaise with suppliers and colleagues.
• GCSE Maths and English at Grade 4+ or equivalent experience.

Responsibilities

• Administer and maintain all project correspondence, documentation and records.
• Assist in preparation of project documentation including statements, risk assessments and schedules.
• Support monitoring of project budgets by recording planned and actual costs.
• Process project reports and initial assessments for accurate quotations.
• Liaise with internal teams, subcontractors and suppliers to coordinate projects.
• Prepare and maintain project documentation and provide progress updates.

Skills

Communication

Organisational Skills

Data Entry

Attention to Detail

Time Management

Customer Service

Problem Solving

Multitasking

Microsoft Office Suite

Team Collaboration

Education

GCSE Maths & English

Tools

SAP

CRM software

Job description

Description Are you looking to join a successful and growing organisation who are committed to creating a great safe place to work where all employees have the opportunity to contribute, grow and develop? We are looking for an part time

Aylesbury. As a Project Administrator you will provide administrative and documentation support to project delivery teams, ensuring accurate records, effective communication and smooth coordination to enable projects to be delivered on time, to budget and to quality standards.

Department: Aylesbury Hire Centre

Location: Aylesbury Hire Centre

Compensation: £25,000 - £26,000 / year

Description Are you looking to join a successful and growing organisation who are committed to creating a great safe place to work where all employees have the opportunity to contribute, grow and develop? We are looking for an part time Project Administrator to join our successful team in Aylesbury. As a Project Administrator you will provide administrative and documentation support to project delivery teams, ensuring accurate records, effective communication and smooth coordination to enable projects to be delivered on time, to budget and to quality standards.

ESSENTAIL TO THE ROLE ***Good organisational skills with attention to detail and accuracy in documentation is key to this role***.

Role Details:

• Pro-rata annual salary up to £26,000 - Depending on experience
• Annual on target bonus of 2.5% depending on company performance
• Role based: Aylesbury, Buckinghamshire, HP18 0XB
• Contract type: Permanent – Part Time - 20 Hours Per Week
• Annual leave of 25 days per annum (pro-rata) plus bank holidays and opportunity to buy an additional 5 days.

In this role you will be required to:

• Administer and maintain all correspondence, documentation and records relating to project delivery, supporting compliance with company policies, procedures and health and safety requirements.
• Assist in the preparation of project documentation, including Method Statements, Risk Assessments, Drawings and Delivery Schedules.
• Support the monitoring of project budgets by recording and maintaining awareness of planned and actual costs.
• Process project reports and initial assessments to assist in the creation of accurate project quotations.
• Liaise with internal teams, subcontractors and suppliers to support the smooth coordination and completion of projects within agreed timescales and planned costs.
• Prepare and maintain accurate project documentation and reports, providing stakeholders with clear updates on progress, risks and opportunities.
• Assist with managing resources to ensure site visits are coordinated and planned efficiently.
• In addition to the above, employees are required to carry out any reasonable request to perform other duties as may be required within the scope of the job role.

Our Ideal Candidate

• Experience in an administrative or coordination role.
• ***Good organisational skills with attention to detail and accuracy in documentation is key to this role***
• Knowledge of relevant Health and Safety requirements is desirable.
• Experience of using business systems such as SAP or CRM software is desirable.
• Competent user of Microsoft Office applications, particularly Excel, Word and PowerPoint.
• Good communication skills, with the ability to liaise effectively with colleagues, suppliers and subcontractors.
• Educated to GCSE level (including Maths and English at Grade 4 or above), or equivalent relevant experience.

Skills Communication, Organisational Skills, Data Entry, Attention to Detail, Time Management, Customer Service, Problem Solving, Multitasking, Microsoft Office Suite, Team Collaboration.

Benefits & Opportunities

• Contributory pension including life insurance benefit
• A range of dedicated health and wellbeing services
• Cycle to Work Scheme
• Employee Benefits Program (Discounts at 100s of shops, gyms, restaurants and even holidays!)
• Learning & development opportunities and resources
• Opportunity for career progression
• A chance to give back to your community with an annual volunteering day

NOTE

If we receive a high volume of applications for a role, we reserve the right to close a vacancy earlier than scheduled.