Project Administrator

Confidential; Selby; Hybrid; GBP 26,000 - 30,000; Full time

Benefits offered by this job

25 days' holiday plus bank holidays

Discretionary bonus scheme

Company pension scheme

Cycle to work scheme

Free on-site parking

Hybrid working

Regular company and team events

Funded training and development

Supportive working environment

Job summary

Innovex Group, a growing commercial fit-out and refurbishment contractor based in Selby, North Yorkshire, is seeking a proactive Project Administrator. You will provide essential admin support to Estimating and Project Delivery teams, coordinating documentation and supplier records to keep projects moving smoothly.

You will work closely with project managers, suppliers and site teams, handling procurement, site mobilisation paperwork and records, with opportunities to develop toward a Project

Qualifications

• At least 12 months' admin experience within the construction industry.

Responsibilities

• Provide day-to-day administrative support to the Estimating and Project Delivery teams.
• Assist with purchasing materials, raising orders and tracking deliveries to site.
• Support project managers and site teams with enquiries, online orders, signage and general administration.
• Prepare site files, project documentation and mobilisation paperwork.
• Maintain accurate project records in line with company procedures and ISO management systems.
• Assist with subcontractor pre-qualification questionnaires and maintain supplier and subcontractor records.
• Coordinate company vehicle administration, including servicing, MOTs, insurance and mileage records.
• Answer incoming calls and direct enquiries to the appropriate team members.
• Provide general administrative support across the business, ensuring tasks are completed accurately and on time.

Skills

Administrative experience

Time management

Organisational skills

Communication skills

Telephone manner

Attention to detail

Driving licence

Education

Business Admin Level 2/3

Tools

Microsoft Office Suite

Job description

Project Administrator

Salary: £25,500 to £30,000 per annum, depending on skills and experience
Location: Selby, North Yorkshire (office-based, average 4 days per week with occasional home working)
Hours: Monday to Friday, 8.30am to 5.00pm
Contract: Full-time, permanent
Benefits: 25 days' holiday plus bank holidays, discretionary bonus, pension, training and development, free parking and hybrid working

What We Offer

• Salary of £25,500 to £30,000, depending on experience.
• 25 days' annual leave plus bank holidays.
• Discretionary performance-related bonus scheme.
• Company pension scheme.
• Cycle to work scheme.
• Free on-site parking.
• Regular company and team events.
• Occasional home working, with an average of four days per week in the office.
• Funded training and professional development opportunities.
• A supportive working environment within a growing business.

About Innovex Group

Innovex Group is a growing commercial fit-out and refurbishment contractor based in Selby, North Yorkshire, delivering projects across the UK.

We work with clients across education, healthcare, care and the public sector, providing high-quality construction and refurbishment solutions where safety, compliance and attention to detail are essential.

We are a close-knit, ambitious team where everyone plays an important part in the success of the business.

Due to continued growth, we are looking for an organised and proactive Project Administrator to join our team.

The Role

This is a varied and busy position, providing essential administrative support to our Estimating and Project Delivery teams.

You will help keep projects running smoothly by coordinating documentation, ordering materials, supporting site teams and ensuring information is accurate and up to date.

Working closely with project managers, suppliers and subcontractors, you will be involved in different stages of the project lifecycle, making this an excellent opportunity to develop your career within the construction industry.

Key Responsibilities

• Provide day-to-day administrative support to the Estimating and Project Delivery teams.
• Assist with purchasing materials, raising orders and tracking deliveries to site.
• Support project managers and site teams with enquiries, online orders, signage and general administration.
• Prepare site files, project documentation and mobilisation paperwork.
• Maintain accurate project records in line with company procedures and ISO management systems.
• Assist with subcontractor pre-qualification questionnaires and maintain supplier and subcontractor records.
• Coordinate company vehicle administration, including servicing, MOTs, insurance and mileage records.
• Answer incoming calls and direct enquiries to the appropriate team members.
• Provide general administrative support across the business, ensuring tasks are completed accurately and on time.

Skills & Experience Required

To be considered for this role, you must have:

• At least 12 months' administrative experience within the construction industry.
• Excellent organisational and time management skills.
• The ability to manage multiple tasks, prioritise workloads and meet deadlines.
• Strong written and verbal communication skills.
• A confident, professional and friendly telephone manner.
• Good working knowledge of Microsoft Office, particularly Word, Excel and Outlook.
• Excellent attention to detail and a proactive, flexible approach to work.
• A full UK driving licence and access to your own transport, as occasional site visits may be required.
• The right to work in the UK.

Desirable experience

• Procurement, purchasing or supply chain administration.
• Construction document control, health and safety paperwork or ISO management systems.
• A Level 2 or 3 qualification in Business Administration, or willingness to work towards one.

Training & Career Development

We believe in developing our people and providing opportunities to progress.

You will receive a structured induction and ongoing support from our Business Operations Manager, along with opportunities for funded training and relevant qualifications.

For the right person, there is a clear opportunity to progress towards a Project Coordinator role and potentially Assistant Project Manager in the future.

You will also gain valuable experience across estimating, procurement, project mobilisation, delivery and handover.

Innovex Group is an equal opportunities employer. We welcome applications from all backgrounds and can provide reasonable adjustments during the recruitment process. Employment may be subject to satisfactory references and a DBS check, depending on project requirements.