Project Administrator

UCL AI Centre; London; Hybrid; GBP 35,000 - 42,000; Full time

Job summary

A leading university in London seeks a Project Administrator to support the Institute of Structural and Molecular Biology. This role involves managing diaries, travel bookings, and coordinating activities within the research department. The successful candidate will be highly organised with strong communication skills, and proficient in Microsoft Office.

Benefits

41 Days holiday

Defined benefit pension scheme

Cycle to work scheme

On-site gym

Enhanced maternity, paternity and adoption pay

Qualifications

• Experience in high-performing teams within busy environments.
• Proficient in Microsoft Office and quick to learn new systems.
• Experience in international or higher education settings is desirable.

Responsibilities

• Assist Professor Franca Fraternali with day-to-day administration.
• Coordinate activities with the Executive Assistant for the Research Department.
• Maintain accurate records and manage meetings.

Skills

Organisational skills

Interpersonal skills

Written communication

Detail-oriented

Deadline-driven

Education

Relevant undergraduate degree or equivalent professional experience

Tools

Microsoft Office

Job description

Ref Number B02-08944 Professional Expertise Administration and Business Support Department School of Life & Medical Sciences (B02) Location London Working Pattern Part time Salary £35,930-£41,255 Contract Type Fixed-term Working Type Hybrid Available for Secondment No Closing Date 02-Jul-2025

About Us

The Faculty of Life Sciences (FLS) combines the strengths of UCL’s basic biological and preclinical sciences and is associated with 11 Nobel Laureates. Our work focuses on trying to answer some of the most enduring questions about life on earth, and also to solve the urgent problems faced by all living things.Our research spans an incredible breadth of scientific areas, from studies of the behaviour of single molecules, to developing cells, neuronal circuits, and up to entire ecosystems full of living things.We are supported by platform technologies and facilities ranging from advanced electron microscopy to a research centre on a National Trust nature reserve.

Our students are closely integrated into our community through research-embedded teaching, including our highly rated, and world-leading undergraduate programmes, a UK-leading MPharm degree, as well as a wide range of exciting Master's programmes.

The Division of Biosciences at UCL is one of the world's foremost centres for research and teaching in the biological sciences. We have an outstanding international reputation and a community of over 500 staff and more than 300 PhD students engaged in cutting edge research and collaboration.

Further information can be found on our website https://www.ucl.ac.uk/biosciences

The role provides dedicated executive support, undertaking a wide range of administration support and organisational activities within the Institute of Structural and Molecular Biology. The post holder will work closely with the Head of Research Department, academic and research staff and Divisional professional services teams, as well as other colleagues across the Faculty and beyond.

This is an exciting opportunity to join the Department, Structural and Molecular Biology (SMB)

About The Role

The post holder will assist Professor Franca Fraternali with the day-to-day administration (Diary Management, Travel bookings, etc.) as well as play a role in coordinating activity and working with the Executive Assistant for the Research Department of Structural and Molecular Biology.

• The post is grade 6, the annual full-time salary for which ranges from £35,930 to £41,255 (including London Allowance).
• The appointment is available asap and is funded until 30 June 2028.
• Interview Date(s) TBC
• An acceptable DBS check is required to carry out this role.
• This is a fixed-term role for 3 years
• This role is eligible for hybrid working with a minimum of 50% on site.
• This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff. Please visit https://www.ucl.ac.uk/human-resources/conditions-service-research-teaching-and-professional-services-staff for more information.
• This appointment is subject to UCL Terms and Conditions of Service for Academic Staff. Please visit https://www.ucl.ac.uk/human-resources/policies/2021/jun/conditions-service-academic-stafffor more information.
• If the role doesn't meet UKVI eligibility include the following statement: 'This role does not meet the eligibility requirements for a Skilled Worker Visa certificate of sponsorship under UK Visas and Immigration legislation. Therefore, UCL will not be able to sponsor individuals who require right to work in the UK to carry out this role.'
  
  

A job description and person specification can be accessed at the bottom of this page.

If you have any queries about the role, please contact Professor Franca Fraternali at [e-mail].

If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact the HR Administrator.

About You

You will have a relevant undergraduate degree or equivalent professional experience, with a strong track record of working in high-performing teams within busy environments. You are highly organised and methodical, with excellent interpersonal and written communication skills, including experience managing meetings, engaging diverse stakeholders, and maintaining accurate records.

Proficient in Microsoft Office and quick to learn new systems, you are detail-oriented, deadline-driven, and able to prioritise effectively.

A collaborative team player, you are adaptable, proactive, and motivated to contribute across a dynamic and evolving environment. Experience in international or higher education settings is desirable.

What we offer

The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work – please https://www.ucl.ac.uk/human-resources/policies-advice/ways-working to find out more.

As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:

• 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
• Additional 5 days’ annual leave purchase scheme
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• Immigration loan
• Relocation scheme for certain posts
• On-Site nursery
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance
  
  

Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more.

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce.

These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.

Our division holds an Athena SWAN Bronze award, in recognition of our commitment to advancing gender equality.

You can read more about our commitment to Equality, Diversity and Inclusion here: https://www.ucl.ac.uk/equality-diversity-inclusion/

Available documents

Attached documents are available under links. Clicking a document link will initialize its download.

• download: Project Administrator JD.pdf