Project Administrator - Hybrid

Team One UK recruitment; London; Hybrid; GBP 40,000; Full time

Job summary

A leading recruitment company is seeking a Project Administrator to assist with multi-disciplinary projects in London. This hybrid role requires strong organizational skills and experience in project management. The successful candidate will oversee project tasks, work with engineering teams, and ensure effective communication with stakeholders.

Benefits

Laptop and remote work equipment provided

£50 a month work-from-home allowance

Flexibility and autonomy in your role

Qualifications

• Proven work experience as a Project Administrator.
• Strong capability to manage competing priorities.
• Advanced skills in Excel are essential.

Responsibilities

• Coordinate ongoing projects and identify priorities.
• Conduct weekly update calls with technical teams.
• Communicate project progress to stakeholders and management.

Skills

Organization

Communication

Time Management

Tools

Excel

Microsoft Project

Monday.com

Job description

Job Description

Project Administrator – Hybrid

£40,000 per annum, negotiable

City of London, London

Permanent, Full-time

Are you an organisational powerhouse who thrives on bringing order to complexity? We’re recruiting on behalf of a growing and innovative company seeking a Project Administrator (or Project Manager) to support a variety of fast-paced, multi-disciplinary projects across the UK.

A newly created role, this could be a fantastic opportunity for someone who loves to take initiative, thrives in a dynamic environment, and enjoys putting systems and structure in place. If you enjoy project oversight and helping senior leaders prioritise key tasks—this role could be for you.
As Project Administrator, you’ll play a key role in coordinating ongoing projects, identifying priorities, and ensuring visibility of outstanding tasks. You’ll work closely with directors and engineering teams, helping them maximise their use of project management tools and streamline delivery.
Key Responsibilities:

• Track and prioritise structured and ad hoc technical project tasks which could be interdependent
  
• Conduct weekly update calls with small technical and engineering team
  
• Utilise PM tools to manage dependencies, risks, and deadlines
  
• Maintain and update client contact lists
  
• Communicate project progress to stakeholders and management
  
• Support operational decision-making with data from tools like Excel, Microsoft Project, or Monday.com
  

We’re looking for someone who is:

• Highly organised with a structured mindset
  
• Proven work experience as a Project Administrator within a commercial setting
  
• Confident in managing competing priorities
  
• Technically curious (no engineering background needed but must be able to pick up and understand technical concepts)
  
• Assertive and savvy—you’ll know when you’re being misled
  
• Extremely computer literate, especially in Excel (advanced skills essential)
  
• Experienced in managing multiple tasks under pressure
  
• A great communicator who can liaise with technical teams, directors, and clients
  

• Ideally you should be experienced in the use of -
  
• Monday.com or Microsoft Project (desirable)
  
• Harvest or similar time-tracking tools (advantageous)
  
• Advanced Microsoft Office (especially Excel, Word, PowerPoint)
  

• Hybrid role: Mostly remote but you must be able to easily get into central London about once a week to meet with the directors
  
• Occasional UK-wide travel to client sites
  
• Rare possibility of international travel
  

• £40,000 salary
  
• Laptop and remote work equipment provided
  
• £50 a month work-from-home allowance
  
• Flexibility and autonomy in your role
  
• Join a supportive, ambitious, and growing team
  

Requirements
Project Administrator, Project Manager, Project Coordinator, Project management