Project Administrator

EMCOR UK; London; On-site; GBP 26,000; Full time

Job summary

EMCOR UK is seeking a Project Administrator to support site management at their Aldermaston facility. This role involves management of project files, attending meetings, and ensuring proper documentation for projects. The position offers a competitive salary and several benefits, including extensive learning and development opportunities.

Benefits

25 Days Holiday + 26 extra days leave

Company Pension

Company Sick Pay

Flex Benefits (discount scheme)

Holiday Buy Scheme

Professional training

Discount Shopping

Gym, Days Out

Employee Assistance Programme

Various Rewards & Recognition Awards

Qualifications

• Excellent organisational skills required.
• Ability to communicate at all levels.
• Computer literate with a positive approach.

Responsibilities

• Manage individual project files and maintain accurate records.
• Prepare reports and attend project meetings.
• Ensure contractor invoices are correct and address discrepancies.

Skills

Organisational skills

Communication

Computer literacy

Job description

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Working hours: Week 1 Monday to Friday - Week 2 Monday to Thursday (9 day working fortnight)0745-1630 (1615 on Friday) OR 0800-1715 (1700 on Friday)

Benefits:25 Days Holiday + BH,+ 26 extra days leave through 9 day working fortnight,Company Pension, Company Sick Pay,Flex Benefits (EMCOR UK discount scheme)

About EMCOR UK:

At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to “create a better world at work”. Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.

Duties/Responsibilities

Location: Aldermaston, Berkshire

Salary: £26,000

Working hours: Week 1 Monday to Friday - Week 2 Monday to Thursday (9 day working fortnight)0745-1630 (1615 on Friday) OR 0800-1715 (1700 on Friday)

Benefits:25 Days Holiday + BH,+ 26 extra days leave through 9 day working fortnight,Company Pension, Company Sick Pay,Flex Benefits (EMCOR UK discount scheme)

About EMCOR UK:

At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to “create a better world at work”. Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.

Role Overview: As the Project Administrator you will play pivotal role to site management by proving administrative support to the project team. What you'll do:

Creation of and management of individual project files, including all archiving and updating of records.

Ensure the correct paperwork is in place to proceed with the purchasing process.

Ensure contractors invoices are correct and deal with any discrepancies where necessary.

Prepare Excel report to the Client and our Financial Controller, indicating completed tasks and invoice status to allow preparation of monthly schedule.

Attend project meetings with the Client and project team. This will include preparation of reports, taking meeting minutes and making arrangements for the meetings.

Providing support to the Contract/Systems Support team in the event of absences and/or excessive workloads.

Person Specification

What you'll need:

Be able to communicate at all levels, with a good telephone manner.

Be computer literate

A positive approach to work.

Excellent organisational skills.

Able to work under pressure and to meet deadlines.

The ability to work as part of an established project and management team.

Keen on personal/career development.

At EMCOR UK, we embrace and celebrate diversity in all its forms. We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving.We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices.Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed.

Benefits

What you'll get:

25 days holiday as standard + Bank holidays + 26 extra days leave through 9 day working fortnight (below)

9 day working fortnight - Week 1, Mon to Fri / Week 2, Mon to Thurs

Holiday Buy Scheme - up to 5 days

Company Pension - Auto enrol.

Company sick pay

Industry leading Maternity & Paternity Policies Real Living Wage Employer

Refer a Friend scheme

Professional training – suited to your role

Extensive Learning & Developmentopportunities- including opportunities for progression.

Discount Shopping, Gym, Days Out

Bike To Work Scheme

Medicash - Health cash plan - Benefits covered include dental, optical, physiotherapy and a health & wellbeing.

Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal andFinancialqueries.

Occupational Health - Making apositivechange to Health & wellbeing at work.

Various Rewards & Recognition Awards

Stable employer with long-term prospects on the contract