Project Administrator

AVK UK Ltd; Maidstone; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join AVK UK Ltd as a Project Administrator and play a crucial role in managing essential infrastructure projects across the UK. You will support all phases of project finance and operations, ensuring accuracy in documentation and compliance with health and safety policies. This position offers a dynamic work environment and opportunities for professional growth while making a real impact in the engineering sector.

Qualifications

• Strong administrative and financial coordination skills are essential.
• Experience with ERP systems, especially Business Central, is a plus.
• Must be detail-oriented and capable of managing competing priorities.

Responsibilities

• Monitor project running costs and update trackers for financial accuracy.
• Prepare and issue invoices and Applications for Payment.
• Collaborate with internal departments and maintain clear communication.

Skills

Organisational Abilities

Attention to Detail

Communication

Team-focused Approach

Financial Coordination

Tools

Business Central

Job description

Glenfield Invicta (part of the AVK Group) - Project Engineering Solutions

Are you an organised and proactive administrator with a flair for project coordination and financial tracking?

Join Glenfield Invicta as a Project Administrator and play a key role in the successful delivery of essential infrastructure projects across the UK.

Glenfield Invicta provides end-to-end project solutions, from initial survey and design to commissioning and long-term asset management. They are part of the AVK Group, a global leader in high-quality valves and hydrants for water, wastewater, gas, and fire protection.

About The Role

As a Project Administrator, you’ll support the financial and operational management of our projects from start to finish. This includes monitoring costs, tracking progress, processing variations, and communicating with clients and colleagues across various teams.

This is a vital role at the heart of our operations, offering plenty of variety, responsibility, and the chance to make a real impact.

Key Responsibilities:

1. Monitor project running costs and update trackers to ensure financial accuracy.
2. Process project costs via our ERP system (Business Central) using LNS codes.
3. Prepare and issue invoices and Applications for Payment, ensuring prompt processing.
4. Track engineers’ time and expenses for billing and cost allocation.
5. Collaborate with internal departments (accounts, service admin, project teams).
6. Liaise with clients, contractors, and suppliers to maintain excellent communication and service delivery.
7. Maintain well-organised project documentation for audit readiness.
8. Ensure compliance with company procedures, contract milestones, and health & safety policies.

What We’re Looking For:

1. Strong administrative and financial coordination skills.
2. Experience with ERP systems (Business Central experience is a plus).
3. Excellent attention to detail and organisational abilities.
4. Confident communicator with a proactive, team-focused approach.
5. Comfortable working in a fast-paced environment and managing competing priorities.

Why Join Us?

At Glenfield Invicta, we’re proud to be part of the AVK UK Group, delivering high-quality engineering solutions across the water, utilities, and infrastructure sectors. You’ll be part of a friendly and committed team, with opportunities to grow your skills and contribute to essential national infrastructure projects.