Project Administrator

Liquidline; Ipswich; On-site; GBP 23,000 - 32,000; Full time

Benefits offered by this job

25 Days Annual Leave + Bank Holidays

Long Service Annual Leave Entitlement

Company Bonus Scheme

Salary Sacrifice Pension Scheme

Life Assurance & Income Protection

HSF Health Plan

Employee Assistance Programme

Wellbeing Platform

Job summary

Liquidline is seeking a Project Administrator to provide administrative, governance and coordination support to the ERP Programme Manager and wider project team. The role ensures effective project controls, reporting, documentation and governance processes across programmes.

Following ERP completion, you will help with multiple projects and change initiatives, coordinating with managers and stakeholders to deliver structured, well-governed results.

Qualifications

• Strong administrative and organisational skills.
• Proficient in Microsoft Office.
• Experience preparing reports, presentations and business documents.
• Excellent communication and stakeholder management skills.
• Experience with project coordination and task tracking.
• Familiarity with project tools such as Asana or Jira.

Responsibilities

• Coordinate project meetings, including scheduling and agendas.
• Maintain accurate project documentation and records.
• Manage project tools, workflows and reporting.
• Monitor actions, risks, issues and key decisions.
• Support planning by updating schedules and milestones.
• Assist with resource planning and workload tracking.
• Prepare updates, reports and dashboards for senior stakeholders.
• Support development of project plans and delivery schedules.
• Provide governance support across multiple projects.
• Work with managers and teams to ensure accurate reporting.

Skills

Project coordination

Stakeholder management

Report preparation

Communication

Time management

Tools

Microsoft Office

Asana

Jira

Job description

Liquidline is the fastest-growing commercial coffee solutions provider in the UK and Ireland—not that we’re bragging! Our customers are companies that take pride in offering quality refreshments to their employees and clients. Our success is built on outstanding customer service, hard work, and a strong team culture. We believe in delivering WOW experiences to both our customers and our valued employees. We are proud to be Great Place to Work® certified, a testament to our dedication to fostering a culture of support, growth and development, as well as promoting well-being, and winning together. With our core company values—passion, thoughtfulness, responsiveness, innovation, and smart working—at the very heart of our business, we are committed to cultivating an environment that inspires excellence.

We are looking for a Project Administrator to provide comprehensive administrative, governance and coordination support to the ERP Programme Manager and wider project team. The role is responsible for ensuring effective project controls, accurate reporting, documentation management, meeting coordination, and maintenance of programme governance processes.

Following the completion of the ERP Programme, the role will transition into supporting multiple projects and change initiatives across the business, helping to ensure projects are delivered in a structured, organised and well-governed manner.

The Role – Project Administrator

• Coordinate project meetings, including scheduling, preparing agendas, recording actions, and tracking progress.
• Maintain accurate and organised project documentation, templates, and records.
• Manage project tools and systems, ensuring tasks, workflows, and reporting are kept up to date.
• Monitor project action, risks, issues, and key decisions
• Support project planning by updating schedules, milestones, and progress reports.
• Assists with resource planning and team workload tracking
• Prepare project updates, reports, and dashboards for senior stakeholders.
• Support the development of project plans, requirements, and delivery schedules.
• Provide administrative and governance support across multiple projects and business change initiatives.
• Work closely with project managers, teams, and stakeholders to ensure effective project coordination and accurate reporting.

What You Will Need In The Role Of Project Administrator

• Strong administrative and organisational skills
• Proficient in Microsoft Office
• Experience preparing reports, presentations and business documents
• Excellent communication and stakeholder management skills
• Experience with project coordination and task tracking
• Familiarity with project tools such as Asana, Jira or similar.
• Strong attention to detail and problem solving skills
• Ability to manage multiple priorities and meet deadlines

What You Will Learn & What Liquidline Can Offer You

Being a part of Liquidline is more than just a job – it’s a chance to grow, develop and thrive! We are deeply invested in the success of our team and our comprehensive benefits package is designed to support, and reward our employees. The package includes, but is not limited too:

• 25 Days Annual Leave + Bank Holidays: Extra time off to rest and recharge.
• Long Service Annual Leave Entitlement & Buy/Sell Scheme: More flexibility for your time off needs.
• Candidate Referral Program: Help grow our team and earn rewards
• Company Bonus Scheme: Celebrate success with us.
• Enhanced Sick Pay: Supporting you when you need it most
• Enhanced Parental Leave: Comprehensive support for your family journey
• Salary Sacrifice Pension Scheme: Save for your future with ease.
• Life Assurance & Income Protection (UK Only): Peace of mind for you.
• HSF Health Plan: Access affordable healthcare.
• YuLife Wellbeing Platform: One stop shop for wellbeing, rewards and support.
• Employee Assistance Programme: Mental health support, virtual GP services and more.
• Menopause Support via Stella App: Tailored support for this stage of life.
• Lunch on Liquidline & Bi-Annual Conferences: Enjoy lunch on Liquidline, and Bi Annual company conferences.

Liquidline is a fast-growing, family owned business that has expanded from 92 to over 300 employees since 2020. With ambitious plans for the next five years, there’s never been a better time to join us! Our dynamic and innovative environment offers endless opportunities for personal and professional growth.

We are proud to be an Equal Opportunities Employer, treating everyone with fairness, respect and appreciation. At Liquidline, we embrace diversity and value the unique experiences and perspectives of every individual. Together, we are always Winning Together!