Project Administrator

Ahmarra Door Solutions Ltd; Havant; On-site; GBP 28,000 - 34,000; Full time

Job summary

Ahmarra Door Installations Ltd (ADIL) is seeking a Project Administrator to support the project delivery team from inception to completion. Based in Havant with occasional site visits across the South East, you will manage records, coordinate stakeholders and help maintain programme, quality, cost and compliance.

Reporting to the Project Director and Commercial Director, you will liaise with architects, contractors and clients, prepare RAMS/ITP files, manage docs in the client system and support

Qualifications

• GCSEs (or equivalent) including English and Mathematics.
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook.
• Experience in project and/or construction-related role, with good understanding of delivery processes, document control and the importance of programme, quality, cost and compliance.
• Full UK Driving Licence.

Responsibilities

• Assess tender enquiries to determine pricing suitability.
• Liaise with architects, designers, contractors and clients as required.
• Conduct take-offs from schedules, specifications and drawings.
• Engage supply chain and undertake cost analysis or value engineering opportunities.
• Oversee client management systems and assess revisions to documentation.
• Attend site meetings to undertake surveys and discuss project planning.
• Review production documentation and coordinate change control processes.
• Monitor manufacture completion and delivery dates from key supply chain.
• Engage and oversee logistics for site bookings.
• Compile H&S files including site RAMS and ITPs.
• Apply for permits and passes for secure environments.
• Maintain project programmes, site records, trackers and progress reports.
• Complete handover documentation, including O&M and compliance certificates.

Skills

GCSEs including English and Maths

Driving licence

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

Location: Office based (Havant, Hampshire) with site visits, as required, across the South East.

Reports: Directly to the Project Director & Commercial Director.

Contract: Full-time, Permanent (40 hours per week).

Salary: £28,000 - £34,000, dependant on experience.

About Us

Ahmarra Door Installations Ltd (ADIL) is a leading specialist contractor delivering certified fire door and doorset installation solutions across the UK. We work on a diverse range of new-build and refurbishment projects including airports, commercial offices, education facilities, residential developments, healthcare environments and social housing schemes.

Working closely with principal contractors, architects, consultants and clients, we provide a complete project management, installation and compliance service, ensuring projects are delivered safely, efficiently and to the highest quality standards.

We are seeking a motivated and commercially aware individual to join our team and help deliver multiple specialist construction projects from pre-construction through to final handover.

Role Overview

The Project Administrator provides essential support to the project delivery team, ensuring projects are managed efficiently from inception through to completion. The role requires excellent organisational skills, attention to detail, and the ability to manage multiple tasks while maintaining accurate project records and supporting effective stakeholder communication.

Key Responsibilities

• Assess tender enquiries, to determine the suitability of projects for pricing.
• Liaison with architects, designers, contractors and/or clients as required.
• Conduct take-offs from architect schedules, specifications and drawings.
• Engage supply chain and undertake cost analysis or value engineering opportunities.
• Oversee client management systems, assessing revisions to documentation.
• Attend site meetings to undertake surveys and/or discuss project planning.
• Review production documentation and coordinate change control processes.
• Monitor manufacture completion and delivery dates from key supply chain.
• Engage and oversee logistical requirements and bookings for site.
• Compile H&S file, including site specific RAMS and ITP's.
• Apply for permits and/or passes, if and when required for secure environments.
• Maintain project programmes, site records, trackers and progress reports.
• Complete handover documentation, including O&M and compliance certificates.

Candidate Requirements

Essential

GCSEs (or equivalent) including English and Mathematics.

Proficiency in Microsoft Office, particularly Excel, Word and Outlook.

Experience in project and/or construction-related role, with good understanding of delivery processes, document control and the importance of programme, quality, cost and compliance.

Full UK Driving Licence.

Desirable

CSCS Card and relevant construction industry certifications.

Business Administration qualification.

Project Management qualification (APM, PRINCE2 Foundation, or equivalent).

Construction Industry and/or degree level qualifications (where applicable).

Personal Attributes

Professional and approachable manner.

Proactive, self-motivated and solution focused with a positive and enthusiastic approach to problem solving.

Excellent organisational and time management skills, with strong attention to detail.

Confident working under pressure and managing competing priorities.

Team player with ability to build positive colleague, client and stakeholder relationships.

Be committed to delivering exceptional customer service and project outcomes.

Career Development

This role offers genuine opportunities for long-term career progression within a growing specialist contractor. ADIL has a proven track record of developing talent, with previous graduate recruits progressing into senior leadership positions within the business.