Project Administrator

Hampshire Recruitment Group; Winchester; On-site; GBP 18,000 - 30,000; Full time

Job summary

Hampshire Recruitment Group is seeking an organised Account Coordinator / Project Administrator for our Whiteley-based team near Fareham. This role provides administrative and coordination support across the business to enable technical and sales teams to focus on delivering solutions and securing new business opportunities.

You will be the central point of contact for customer projects, handling enquiries, proposals, installations, and communications from initial contact through to completion,

Qualifications

• Previous experience in administration, coordination, sales support, customer service, or project support.
• Excellent organisational and time-management skills.
• Strong communication skills and the confidence to liaise with customers and multiple internal departments.
• A proactive approach with the ability to drive tasks through to completion.
• Excellent attention to detail and accuracy.
• Strong IT literacy, including Microsoft Office applications.
• The ability to manage multiple priorities within a busy and fast-paced environment.

Responsibilities

• Managing the administrative journey of customer enquiries from initial contact through to project completion.
• Coordinating proposals between customers, technical teams, and sales departments to ensure timely progression.
• Maintaining regular communication with customers throughout the quotation and project lifecycle.
• Following up outstanding proposals and quotations to maximise conversion opportunities.
• Tracking project progress and ensuring actions are completed by the relevant departments.
• Liaising with installation and engineering teams to support successful project delivery.
• Providing customers with updates and managing expectations throughout the process.
• Maintaining accurate records within CRM systems and internal databases.
• Producing project-related documentation and supporting operational administration.
• Assisting with project close-out activities and ensuring customer satisfaction is maintained.

Skills

Organisational skills

Communication

Microsoft Office

Tools

IT literacy

Job description

Account Coordinator / Project Administrator

Whiteley, Fareham

Up to £30,000 per annum

Monday to Friday | 08:00 - 16:30 (09:00 - 17:30 may also be considered) A fast-growing, well-established company based in Whiteley is seeking an organised, proactive, and customer-focused Account Coordinator / Project Administrator to join its expanding team.

Job Description

This role has been created to provide dedicated administrative and coordination support across the business, allowing technical and sales teams to focus on delivering specialist solutions and securing new business opportunities.

The successful candidate will become the central point of coordination for customer projects, ensuring enquiries, quotations, proposals, installations, and customer communications are progressed efficiently from initial contact through to successful completion.

This is an excellent opportunity for an ambitious individual seeking a long-term career with genuine progression opportunities into technical, sales, account management, or project management functions.

Key Responsibilities

• Managing the administrative journey of customer enquiries from initial contact through to project completion.
• Coordinating proposals between customers, technical teams, and sales departments to ensure timely progression.
• Maintaining regular communication with customers throughout the quotation and project lifecycle.
• Following up outstanding proposals and quotations to maximise conversion opportunities.
• Tracking project progress and ensuring actions are completed by the relevant departments.
• Liaising with installation and engineering teams to support successful project delivery.
• Providing customers with updates and managing expectations throughout the process.
• Maintaining accurate records within CRM systems and internal databases.
• Producing project-related documentation and supporting operational administration.
• Assisting with project close-out activities and ensuring customer satisfaction is maintained.

The Ideal Candidate Will Demonstrate

• Previous experience within an administration, coordination, sales support, customer service, or project support environment.
• Excellent organisational and time-management skills.
• Strong communication skills and the confidence to liaise with customers and multiple internal departments.
• A proactive approach with the ability to drive tasks through to completion.
• Excellent attention to detail and accuracy.
• Strong IT literacy, including Microsoft Office applications.
• The ability to manage multiple priorities within a busy and fast-paced environment.

Applications Are Welcomed From Individuals Currently Working As

• Account Coordinator
• Sales Administrator
• Project Administrator
• Contracts Administrator
• Customer Service Coordinator
• Office Administrator
• Project Coordinator

What's on Offer?

• Salary up to £30,000 depending on experience.
• A secure position within a growing and successful business.
• Modern offices based in Whiteley, Fareham.
• Ongoing training and development opportunities.
• A supportive and collaborative working environment.
• Clear progression pathways and career development.

Career Development

This position offers significantly more than traditional administration responsibilities.

The Successful Candidate Could Progress Into

• Technical Support
• Sales & Account Management
• Project Coordination
• Project Management
• Operational Leadership