Project Administrator

Wr Hvac; Exeter; On-site; GBP 28,000 - 35,000; Full time

Benefits offered by this job

Pension

Company benefits

Job summary

Wr Hvac in Exeter (Devon) is seeking a Project Administrator to support residential heat pump projects. You will coordinate documentation from enquiry to installation, maintain MCS compliance, and liaise with builders, contractors and customers.

The role requires prior experience in the heat pump industry or with MCS documentation, strong organisation, and the ability to manage multiple projects to deadlines. Excellent Microsoft Office skills are essential.

Qualifications

• Experience in the heat pump industry or MCS documentation is essential.
• Strong organisational skills and ability to manage multiple projects.
• Proactive, reliable and able to work independently.

Responsibilities

• Provide administrative support across residential heat pump projects.
• Coordinate project documentation from enquiry through installation and handover.
• Prepare, review and maintain MCS compliance documentation.
• Support administration of heat pump installations and certification.
• Liaise with housebuilders, developers, installers and customers.
• Coordinate project schedules, installation dates and equipment deliveries.
• Maintain accurate records of heat pump specifications, designs and installations.
• Assist with heat loss calculations and technical submissions.
• Ensure project files contain required compliance and handover documents.
• Process purchase orders, quotations and supplier documentation.
• Monitor project progress and follow up on outstanding information.
• Work with sales, technical, design and operations teams.
• Maintain project records using internal systems and spreadsheets.

Skills

Project coordination

Attention to detail

Microsoft Excel

Communication

Tools

Microsoft Office

Job description

Project Administrator - Renewable Energy

Exeter, Devon

£28,000-£35,000 + Benefits

Full-Time | Permanent | Monday-Friday

We're recruiting an experienced Project Administrator for an established supplier of heat pumps and renewable heating solutions based in Exeter.

This is an excellent opportunity for an organised and technically knowledgeable administrator to support the delivery of residential heat pump projects, working closely with developers, installers, contractors and internal technical teams.

Previous experience within the heat pump industry or working with MCS documentation and compliance is essential.

The Role

• Provide administrative support across residential heat pump projects
• Coordinate project documentation from initial enquiry through to installation and handover
• Prepare, review and maintain MCS compliance documentation
• Support the administration of heat pump installations and associated certification
• Liaise with housebuilders, developers, installation contractors and customers
• Coordinate project schedules, installation dates and equipment deliveries
• Maintain accurate records of heat pump specifications, designs and installations
• Assist with heat loss calculations, system design documentation and technical submissions
• Ensure project files contain the required compliance and handover documents
• Process purchase orders, quotations and supplier documentation
• Monitor project progress and follow up outstanding information
• Work closely with sales, technical, design and operations teams
• Maintain accurate project records using internal systems and spreadsheets
• Support the smooth delivery of projects within agreed deadlines

The Candidate

• Previous experience as a Project Administrator, Project Coordinator, Technical Administrator or MCS Administrator
• Experience within the heat pump industry or MCS compliance is essential
• Understanding of air source heat pump installations and associated documentation
• Familiarity with MCS certification processes, installation records or compliance requirements
• Experience coordinating projects, contractors or installation schedules
• Strong organisational skills and excellent attention to detail
• Confident using Microsoft Office, particularly Excel and Outlook
• Comfortable working with technical drawings, specifications and project documentation
• Good communication skills when dealing with customers, installers and suppliers
• Able to manage multiple projects and competing deadlines
• Experience within renewable heating, plumbing, HVAC or building services advantageous
• Proactive, reliable and able to work independently

Package

• £28,000-£35,000 basic salary (indicative)
• Full-time, permanent position
• Monday-Friday working week
• Exeter-based position
• Pension and company benefits (to be confirmed)
• Established heat pump and renewable heating business
• Support from experienced technical and design teams
• Product and technical training
• Long-term career progression

The Opportunity

This is an excellent opportunity for an experienced Project Administrator looking to develop their career within the growing renewable heating industry.

You'll play an important role in coordinating residential heat pump projects, ensuring documentation, compliance requirements and project administration are completed accurately and efficiently.

The position is particularly suited to someone who already understands heat pump installations, MCS certification or renewable heating project administration and wants to take greater ownership of project coordination.

• Project Administrator → Senior Project Coordinator → Project Manager / Operations Manager