Project Administrator

Apetito; England; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading food manufacturing company is seeking a Project Administrator for a full-time role in Trowbridge to support an exciting kitchen factory construction project. The ideal candidate will manage diaries, document updates, and communicate with various stakeholders. Experience as an administrator on large projects and proficiency in Microsoft Project are essential elements for success. Competitive salary and a range of benefits are offered, along with a fixed-term contract of 18 months.

Benefits

Competitive salary

25 days holiday per year

Discretionary annual bonus scheme

Pension scheme - employer matched contributions up to 4%

Free meals and snacks on site

Free parking

Qualifications

• Experience in an administration role required.
• Hands-on experience with Microsoft Project at an intermediate level.
• Ability to manage senior stakeholders effectively.

Responsibilities

• Manage diaries and schedule meetings.
• Take notes during meetings and distribute them.
• Update project documents onto the server.
• Communicate with internal and external stakeholders.

Skills

Strong IT skills

Attention to detail

Agile communicator

Highly organised

Experience managing multiple deadlines

Tools

Microsoft Project

Microsoft Suite

PowerPoint

Excel

Job description

Seeking a Project Administrator to support our exciting Kitchen West Factory construction project to build a state of the art new Food Manufacturing Facility right here in Trowbridge. The Project Administrator will be working with a dedicated experienced team of 6 within a mix of international apetito colleagues and external stakeholders. You'll be an experienced administrator, used to working on large projects and able to manage senior stakeholders. As a key part of the project, collaboration and organisation will be critical to your success. You'll be based on site full time, typical hours will be Monday - Friday, 8.30am to 5.00pm. Fixed term contract for 18 months, with possibility of further extension. apetito is the UK's leading food supplier to the health and social care sectors serving more than 1,300 care homes, health care and education settings. Our meals are expertly crafted by our dieticians and chefs, and then frozen to lock in the goodness. Wiltshire Farm Foods, our sister company, is the UK's largest ready meal supplier cooking and delivering over 330 different delicious frozen ready meals across the UK.

Responsibilities

• Managing diaries and scheduling meetings.
• Note taking in person within meetings and post meeting using recordings from teams then distribution and archive.
• Updating project documents onto the server.
• Collating documents and records.
• Filing- digital and paper.
• Follow up on action status.
• Communication with internal and external stakeholders.
• Supporting the Project Director with ad hoc needs eg collect visitor from security.

  Experience in an administration role

Qualifications

• Experience in an administration role
• Strong IT skills - confidence using Microsoft suite and able to learn new systems
• Must have experience of Microsoft Project to an intermediate level
• Attention to detail
• Agile communicator, able to collate and share complex information
• Highly organised
• Able to manage multiple deadlines
• Experience working with various colleagues/departments including across geographies

Desirable

• Experience in a project role or PMO role.
• Advanced experience of Microsoft Project.
• Experience in use of Powerpoint and Excel (minimum level intermediate ideally advanced)
• Experience in a manufacturing or construction setting
• Appreciation of food manufacturing.

Benefits

• Competitive salary - accredited Living Wage employer
• 25 days holiday per year, including bank holidays
• Option to purchase up to 5 additional days holiday per year
• Discretionary annual bonus scheme
• Pension scheme - employer matched contributions up to 4%
• Life assurance scheme worth at least 1x annual salary
• Free meals, snacks and beverages on site
• Free parking
• Free turkey or voucher at Christmas
• apetito perks scheme including salary sacrifice options and retail discounts

As a family-owned business, we take great pride in being a company that makes a real difference and is dedicated to creating outstanding meals to be proud of. We develop a range of products designed to enhance health and well-being for all our customers. We are driven by a passion for service and dedicated to feeding some of the UK's most vulnerable people. We proudly support British food and farming, focusing on using the best ethical and sustainable produce in alignment with our goal to reach Net Zero by 2040. Our ethical standards are recognised by the ETI and we are an accredited Living Wage employer. Learn more about apetito's commitment to a more sustainable future. We embrace inclusion, empowering individuals from diverse backgrounds. Our commitment to making a real difference extends to customers, communities, and staff and we're on a mission to build an inclusive workplace where everyone reaches their full potential.