Project Administrator

Gloucestershire Health and Care; Brockworth; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Free car parking at many sites

27 days leave plus bank holidays, up t

Training and development opportunities

NHS pension

Job summary

Gloucestershire Health and Care NHS Foundation Trust (GHC) is seeking a Project Administrator to provide administrative and project support to high-priority transformation programmes within Mental Health and Urgent Care transformation portfolios on behalf of the Gloucestershire Provider Partnership.

The role focuses on organising events, preparing agendas and papers, producing presentations, and ensuring minutes and action logs are maintained; commitment to multi-agency collaboration and

Qualifications

• Education to A Level / NVQ Level 4 or diploma level or equivalent or previous demonstrable experience in community engagement / development work /project support work
• Experience of administrative work with good all round knowledge of office procedures
• Good knowledge of Microsoft Office applications and project management methodologies

Responsibilities

• Provide efficient and confidential administrative and project support to the GPP by delivering comprehensive, high quality project support and administrative service support that will enable the team to perform their role effectively and maximise their time efficiently.
• Arranging meetings and events with staff and external stakeholders, including booking venues, organising and assembling the relevant equipment (e.g. PowerPoint, data projectors) and catering as required.
• Assisting with the production of agendas and papers for meetings, support production of presentations, using PowerPoint, ensuring hand-outs are available, ensuring they are issued in a timely manner and ensure minutes are captured at variety of meetings when required, producing and updating action logs.
• To provide support to both internal meetings and multi-agency events where the GPP is working collaboratively with others.
• To provide critical support in the planning, organisation, coordination and management of any GPP engagement events.
• To support compliance with UK immigration requirements, all applicants who require a visa to work in the UK must disclose their visa history in full.

Skills

Administrative experience

Office procedures

Education

A Level / NVQ Level 4 / diploma level or equivalent

Tools

Microsoft Office

Project management methodologies

Job description

We love what we do and we think you will, too!

At Gloucestershire Health and Care NHS Foundation Trust (GHC), we provide joined-up mental health, physical health and learning disability services to people of all ages across Gloucestershire. We run community hospitals and provide care and support in people’s own homes and in a range of other locations across the county .

We are on a mission to enable people to live the best life they can and we have a vision to work together to provide outstanding care . We put people at the heart of our services, focusing on personalised care by asking ‘what matters to you ’.

We’re passionate about making sure that everyone can contribute to achieving our mission and w e are continually working to support healthy and happy high-quality team s in all areas of the Trust .

Our application process aims to understand each candidates knowledge, skills and experience. We have found that candidates that use AI to generate their answers can lack specificity and fail to address key criteria outlined in the job description.

It is really important to personalise your application to convey your individual skills, knowledge, and experiences effectively and for us to understand why you are applying for this role with GHC. We discourage over reliance on AI-generated applications as it will lessen your chances of success in securing an interview with us .

Job overview

This role is offered on a fixed term basis for 18 months. The hours are full time, 37.50 hours per week.

The G PP M H & UE C Project Admin istrato r will prov ide a dmin and project support to the hi gh prio rity tr ansformati on programme s with in M ental He alth and U rge nt Eme rgency Care t ransforma tion por tfol ios on b ehalf o f the Glouc ester shire Provi der Pa rtner shi p.

The purpose of this role is to provide personal and project administration support to functions and to ensure events , pro gramme board s and pr o ject mee tings are effectively organised .

Main duties of the job

To provide efficient and confidential administrative and project support to the G PP by delivering comprehensive , high quality proj ect supp ort and administrative service su pport that will enable the tea m to p erform their role effectively and maximise their time efficiently.

The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.

Working for our organisation

We have a skilled and dedicated workforce of over 5000 colleagues working in a diverse range of services over 55 sites and within people’s homes. We strive to enable a welcoming workplace culture that builds and celebrates civility, inclusivity and diversity, while providing a sense of belonging and trust.

Annual staff surveys, regular Pulse surveys and other engagement opportunities provide our people with lots of opportunity to tell us about their experiences of working with us. In the latest staff survey, 61% of colleagues gave us their views. It was great to hear that:

• 72% of colleagues would recommend the Trust as a place to work, ranking us 1st for Provider Trusts in the South West region on this question.
• 76% would recommend the standard of care provided in our services if a friend or relative needed treatment, also ranking us 1st in the South West region.
• 81% said that care of patients and service users is the Trust’s priority, compared with an average in comparable NHS Trusts in England of 64%.

This high-level overview shows we are in a healthy position, with higher scores than average for comparable organisations, alongside a great response rate, indicating good staff engagement. However, we also know we have plenty of room for improvement in many areas. To that end, we continue to prioritise and invest in our commitment to genuinely becoming a Great Place to Work with consistent top-quartile performance in the annual staff survey and Pulse surveys.

Detailed job description and main responsibilities

This will include, but not necessarily be limited to the following specific tasks:

To support and administe r programme bo ard and project meeting s as req u ired alongside t he Pro ject Man ag er and Improvement Delive ry Lead .

Arranging meetings and events with staff and external stakeholders, including booking venues, organising and assembling the relevant equipment e.g. PowerPoint, data projectors etc. and catering as required .

Assisting with the production of agendas and papers for meetings, support production of presentations, using PowerPoint, ens uring hand-outs are available, ensuring they are issued in a timely manner and ensure minutes are captured at variety of meetings when required, producing and updating action logs.

To provide support to both internal meetings and multi-agency events where the G PP is working collaboratively with others.

To provide critical support in the planning, organisation , coordination and management of any GPP enga gemen t events .

To support compliance with UK immigration requirements, all applicants who require a visa to work in the UK must disclose their visa history in full. This includes current and previous sponsors, dates of sponsorship, visa category, and any changes of employment. If you are on a Graduate or Dependant Visa, please disclose the expiry date on your application. Incomplete information may mean we are unable to consider your application

Person specification

Qualifications

• Education to A Level / NVQ Level 4 or diploma level or equivalent or previous demonstrable experience in community engagement / development work /project support work

Experience

• Experience of administrative work with good all round knowledge of office procedures
• Good knowledge of Microsoft office applications and project management methodologies

When joining us, as well as becoming part of a team that makes a difference, we also offer:

• Free car parking at many of our sites
• 27 days leave plus bank holidays, increasing up to 33 days with long service
• A broad range of training and development opportunities, including apprenticeships up to Level 7 qualification.
• A multi-professional preceptorship programme for all Newly Qualified; Nurses, Nursing Associates, Internationally Educated Practitioners, Allied Health Professionals and Return to Practice Practitioners.
• Generous NHS pension and enhanced pay when if you work unsocial hours
• Flexible, family friendly and agile working opportunities
• Recognition and long service awards
• Fast Track physiotherapy
• Access to discounts and salary sacrifice schemes; including Cycle to Work, Car scheme and discounts on travel, leisure and retailers.

If you are aged 16-30, you may be eligible for financial and pastoral support from the King’s Trust, with who we are in partnership with to support your first 6 months in role. We will pass on your details to the King’s Trust who will be in touch with you if you are eligible. If you would rather not be contacted, please let us know.