Project Administration Co-ordinator

Tetra Tech; Reading; On-site; GBP 30,000 - 38,000; Full time

Job summary

Coffey, a Tetra Tech Company, is seeking a proactive Project Administration Coordinator to support geotechnical engineering projects based in our Reading office. You will coordinate administration, reporting, procurement, and billing processes to keep projects on schedule and compliant.

You will work with project managers, technical specialists and stakeholders to maintain documentation, manage multiple workstreams, and ensure accurate records while delivering excellent client experiences.

Qualifications

• Strong interpersonal and organisational skills are essential.
• Knowledge of integrated management systems and ISO accreditations would be beneficial.
• Proficiency with Microsoft 365 apps (Word, Excel, Outlook, PowerPoint) and ability to learn new systems quickly.
• Experience supporting engineering, construction, infrastructure or professional services teams is highly regarded.

Responsibilities

• Deliver professional, responsive support to internal stakeholders and technical teams.
• Maintain schedules, trackers, reports and project documentation; ensure records are audit ready.

Skills

Interpersonal skills

Organisational skills

MS 365 proficiency

ISO knowledge

Integrated management systems

Tetralinx/Oracle system familiarity

Tools

Tetralinx (Oracle based)

Job description

Coffey, A Tetra Tech Company, is looking for a proactive Project Administration Coordinator to support the successful delivery of geotechnical engineering projects based in our Reading office.

Purpose & Scope of the Role

This is a pivotal coordination role, providing essential administrative, financial and operational support to project teams ensuring projects remain on schedule, compliant and efficiently managed. You will work closely with project managers, technical specialists and stakeholders to maintain project documentation, reporting, procurement activities, system administration and billing administration processes.

Your Impact in this Position

You will play a key role in keeping the office and projects running smoothly by ensuring accurate coordination, effective communication and strong administrative control across multiple workstreams. Your ability to manage competing priorities, maintain high attention to detail and support technical teams will directly contribute to successful project outcomes, improved efficiency and a positive client experience.

Core Capabilities

Project Coordination & Administration

• Deliver a professional, responsive support service to internal stakeholders and technical teams.
• Maintain schedules, trackers, reports and project documentation.
• Ensure records are accurate, organised and audit ready.

Communication & Stakeholder Support

• Coordinate meetings, workshops and project communications.
• Build effective working relationships across business and operational teams.
• Prepare and maintain accuracy across reports, presentations and project documentation.

Financial, Billing & Commercial Administration

• Lead on project system management, invoicing, billing administration and purchase orders. Support project budget tracking, timesheet coordination and cost reporting.
• Liaise with finance and wider business teams where appropriate.

Organisation & Time Management

• Organise travel arrangements to support project requirements including overseas.
• Manage multiple priorities across concurrent activities.
• Proactively follow up on actions and outstanding tasks.
• Maintain a structured and efficient approach in a dynamic environment.

Technical & Systems Capability

• Use an Oracle based bespoke Tetralinx system for project finance management.
• Support reporting, document control and data management activities.

Training, Qualifications & Experience

Strong interpersonal and organisational skills are essential. Knowledge of integrated management systems and ISO accreditations would be beneficial. You should be confident using Microsoft 365 applications including Word, Excel, Outlook and PowerPoint, with the ability to learn new systems quickly. Experience supporting engineering, construction, infrastructure or professional services teams would be highly regarded.

Working Environment

This is an office based position in our Reading office.

About Coffey, A Tetra Tech Company

Coffey is at the forefront of delivering design and feasibility solutions for engineering geology, geotechnical engineering, hydrogeology, and geo-environmental projects. The core of our business is geotechnical design consultancy including engineering geological, design for infrastructure projects (road and rail), water, energy, buildings and land developments.

Tetra Tech is a leading provider of consulting and engineering services working across the full project lifecycle worldwide. We have a wide range of expertise across our teams, providing a global support network with a personalised approach to client relationships to better understand where we can add value. We provide a collaborative environment that supports individual performance, innovation, and creativity.

In alignment with the Equality Act 2010, we will make reasonable adjustments to support candidates and employees requiring additional arrangements. This could include adaptations to work schedules, training approaches, or the physical workspace. Please inform us if you need any accommodations during the recruitment process or in your day-to-day role.

Additional Information

• Organization: 784 TCE