Client Services Coordinator

Tetra Tech Europe; Nottingham; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

Tetra Tech Europe seeks a Client Services Co-ordinator to join their Nottingham-based team. This role involves supporting the delivery of occupational health services, ensuring smooth client communications and accurate record-keeping while balancing a varied workload.

The ideal candidate will have strong administrative experience, excellent communication skills, and the ability to work under pressure. The position offers hybrid working opportunities after training, with a supportive environment that values individual contributions and teamwork.

Qualifications

• Strong office-based administrative experience.
• Excellent written and verbal communication skills.
• Ability to work under pressure and adapt to changing priorities.

Responsibilities

• Support the day-to-day delivery of occupational health services.
• Maintain accurate records, invoices, and schedules.
• Manage a varied workload and uphold service standards.

Skills

Customer service

Communication

Organizational skills

Microsoft Excel

Administrative accuracy

Tools

Microsoft Office

Job description

Join Tetra Tech Occupational Health as a Client Services Co-ordinator

Deliver seamless client service in a fast-paced, people-focused occupational health team.

Purpose and Scope of the Role

Tetra Tech Occupational Health is seeking a proactive Client Services Co-ordinator/Administrator to join either the London or Mansfield-based team on a permanent, full-time basis (37.5 hours per week). You will support the day-to-day delivery of occupational health services to allocated clients, ensuring appointments, communications, invoicing and reporting run smoothly. Working closely with clinicians, advisors and clients, you will manage a varied workload, maintain accurate records, and help uphold service standards and KPI performance. Once trained, hybrid working is available at two days per week.

Your Impact in this Position

In the short term, you will build confidence in our systems, processes and client accounts, becoming a trusted point of contact. In the medium term, you will play a key role in improving service efficiency, supporting client relationships and keeping operational workflows on track. Longer term, this role offers the opportunity to develop within a respected occupational health environment, working on meaningful services that support workplace health and wellbeing.

Core Capabilities Required For Success In The Role

Client Focus

• Deliver a professional, responsive service to clients, suppliers and internal colleagues, with a strong focus on communication and follow-through.

Administrative Accuracy

• Maintain precise records, schedules, invoices and timesheets, with strong attention to detail and a right-first-time approach.

Organisation and Prioritisation

• Manage multiple tasks effectively, balancing competing priorities and meeting deadlines in a busy office environment.

Systems and Digital Confidence

• Use booking and Microsoft Office systems confidently, including Excel functions such as PivotTables and VLOOKUPs.

Teamwork and Initiative

• Work collaboratively with clinicians and support teams, while also taking ownership of tasks and resolving issues proactively.

Skills, Qualifications And Experience

You will have strong office-based administrative experience in a busy setting, excellent written and verbal communication skills, and a high standard of customer service. You should be able to work under pressure, adapt to changing priorities and maintain accuracy throughout. Desirable qualifications and training include experience in occupational health, healthcare administration, or similar client-facing service environments.

Work Patterns and Location

This role is based in either London (Shoreditch) or Mansfield, with full-time hours of 37.5 per week. Hybrid working is available after training, with up to two days per week worked remotely.

Why join Tetra Tech?

Tetra Tech is a leading provider of consulting and engineering services working across the full project lifecycle worldwide. We have a wide range of expertise across our teams, providing a global support network with a personalised approach to client relationships to better understand where we can add value. We provide a collaborative environment that supports individual performance, innovation, and creativity.

We support public and private sector clients on local, national, and international projects to deliver sustainable and resilient solutions. Our operations in the UK, Ireland, and the Netherlands include more than 6,000 employees who Leading with Science to solve our clients’ most complex problems.

In alignment with the Equality Act 2010, we will make reasonable adjustments to support candidates and employees requiring additional arrangements. This could include adaptations to work schedules, training approaches, or the physical workspace. Please inform us if you need any accommodations during the recruitment process or in your day-to-day role.