Project Admin Coordinator

DTGen; Glasgow; Hybrid; GBP 31,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Hybrid role

Career development

Job summary

DTGen is seeking a Centralised Projects Administration Support Coordinator to join our Projects team on a hybrid basis. The role supports procurement, logistics and project administration to ensure on-time delivery across UK sites.

You will coordinate between project managers, engineers and suppliers, maintain documentation, and assist with meetings, reporting and continuous improvement initiatives.

Qualifications

• Experience in project administration or coordination.
• Ability to manage multiple priorities and keep accurate records.
• Strong communication and stakeholder management skills.
• Proficiency with MS Office applications (Excel, Word, Outlook, Teams).

Responsibilities

• Raise and process purchase orders per procedures.
• Monitor POs from receipt to invoice reconciliation and record-keeping.
• Liaise with suppliers on quotations, lead times, and delivery schedules.
• Coordinate equipment, materials and service deliveries to sites.
• Track shipments and logistics for project milestones.
• Maintain project trackers, action logs and schedules.
• Support meetings with minutes and action tracking.
• Manage document repositories and project records.
• Support reporting, governance activities and continuous improvement.
• Assist with resource planning and supplier onboarding.

Skills

Project coordination

Stakeholder management

Documentation

MS Office

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

Centralised Projects Administration Support Coordinator

Location - Hybrid / Office Based

At DTGen, we're part of the DCC Energy GB family and we're proud to deliver specialist power generation and engineering solutions that support critical infrastructure across the UK. As our business continues to grow, we're looking for a highly organised and proactive Centralised Projects Administration Support Coordinator to join our Projects team and play a key role in supporting successful project delivery.

This role sits at the heart of our project operations, acting as a central point of coordination between Project Managers, Engineers, Suppliers, Logistics Providers, Finance teams and operational functions. You'll help ensure projects run smoothly by supporting procurement activities, managing project administration, coordinating logistics and maintaining accurate project documentation.

We're looking for someone who enjoys working in a fast-paced environment, has excellent organisational skills and can confidently manage multiple priorities. If you take pride in being detail-oriented, enjoy working collaboratively and thrive on keeping things running efficiently behind the scenes, we'd love to hear from you.

What you'll be doing:

• Raising and processing purchase orders in line with company procedures and approval processes.
• Monitoring purchase orders through to receipt and invoice reconciliation, ensuring accurate record keeping throughout the process.
• Liaising with suppliers regarding quotations, lead times, order confirmations and delivery schedules.
• Coordinating equipment, materials and service deliveries to customer sites and engineering locations.
• Tracking shipments, deliveries and project logistics to support key project milestones.
• Maintaining project trackers, action logs, schedules and status reports across multiple concurrent projects.
• Supporting project meetings through agenda preparation, minute taking and action tracking.
• Managing document repositories and ensuring project records remain accurate, controlled and accessible.
• Assisting with project reporting, governance activities and continuous improvement initiatives.
• Supporting resource planning, supplier onboarding and wider operational administration activities.

What we're looking for:

• Previous experience in project administration, project coordination, operations support or procurement administration.
• Experience raising and tracking purchase orders.
• Experience coordinating suppliers and delivery schedules.
• Strong organisational and planning abilities.
• Excellent communication and stakeholder management skills.
• Experience producing meeting minutes and maintaining action trackers.
• Strong Microsoft Office skills, including Excel, Word, Outlook and Microsoft Teams.

Personal Attributes

• Highly organised and able to manage multiple priorities.
• Detail-focused with a commitment to accuracy.
• Proactive and solution-oriented.
• Comfortable working with a wide range of stakeholders across the business.
• Able to build strong professional relationships with suppliers, colleagues and customers.
• Adaptable and capable of working in a fast-paced project environment.
• Professional, reliable and customer-focused.

What we're offering:

• Competitive salary of £31,325 - £36,024, depending on skills and experience.
• Opportunity to join a growing and successful engineering business.
• Exposure to a wide range of projects, departments and stakeholders.
• A varied role with responsibility across procurement, logistics and project administration.
• Ongoing learning and development opportunities.
• Collaborative and supportive team environment.
• The opportunity to make a meaningful contribution to project delivery and business success.

Inclusion, Diversity & Flexibility

At DTGen, part of DCC Energy GB, everyone is welcome. We're committed to building a team that reflects the diverse world we live in and to creating an inclusive environment where people feel respected, supported and able to thrive.

We know that talent comes from many different backgrounds and experiences. If you're excited about this opportunity but don't meet every requirement listed, we'd still encourage you to apply.

We also understand that flexibility matters. If you need a working pattern that's different to what's advertised, we encourage you to talk to us. We're always open to making it work.